Program Coordinator - Pediatrics | Washington University in St. Louis - Military Veterans

Scheduled Hours 40 Position Summary Performs advanced secretarial duties, coordinates office functions, provides administrative support for the Genetics Fellowship Program, Program Director and Division of Genetics & Genomics faculty, responsible for sensitive areas of information, performs specialized/technical duties, assists with visitors and customers questions and needs, and maintains physicians schedules with minimum supervision. Job Description Primary Duties & Responsibilities Manages administrative calendars for the Director of the Fellowship Program and the Division of Genetics & Genomics. Organizes and prioritizes time and travel commitments, meetings and conference calls. Prepares letters, memos, correspondence and updates contact lists. Assists with the maintenance of CVs and bio sketches in the Washington University Profile System. Assists Fellowship Director in the coordination of the division fellowship program, which includes but not limited to:  Prescreening candidates. Answering correspondence. Responsible for coordinating communication contact lists and correspondence for the fellows. Managing selection process. Liaison to internal/external agencies (ERAS, New Innovations, GME, AMA, NRMP, ABP, ACGME, OISS, BJC-CVO, SLCH) Monitor program for compliance. Create reports, and coordinate site visits. Assist with the data entry for the ACGME website and prepares supportive documentation required for site reviews. Maintains fellowship handbook and distributes yearly. Maintains established fellowship policies, procedures and objectives including regulatory records for license, reports, and compliance.  Provides notifications as necessary. Schedules interviews for selected potential fellows. Makes travel arrangements, prepares visit itineraries, and assists applicants in getting to all appointments during visit. Coordinates all duties required for new and graduating fellows. Coordinates and updates fellows rotation and conference schedules, including the SLCH on-call system. Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary. Utilizes the computerized scheduling system EPIC to schedule new and return patient appointments as well as associated ancillaries during staff shortages. Obtains and enters into the EPIC fields inclusive of all demographic, patient history, referral and insurance information completely and accurately. Insurance and Demographic information must be verified each visit and verification must be documented in EPIC. Maintains a 95% compliance rate of completing all required registration fields. Schedules according to Washington University Policies and HIPAA guidelines.  Maintains and orders office supplies for the Division.  Evaluates and recommends purchasing sources. Assists with telephone problems, works with vendors to establish and verify terms and agreements. Monitors the general maintenance of the building, notifies maintenance of problems, places work orders, and follows-up with facility services on the completion of tasks. Processes visitor forms and processes shadow requests. Other duties as assigned. Preferred Qualifications Ability to lead and train staff and/or students, skill in organizing resources and establishing priorities, knowledge of finance, accounting, budgeting, and cost control procedures. Ability to coordinate and organize meetings and/or special events. Advanced writing and editorial skills, knowledge of communication principles, media, and marketing techniques. Ability to interact with students, faculty and/or staff in a team environment and strong interpersonal and communication skills. Takes Accountability:  Adapts to change, a ccepts responsibility for learning, f ollows policies and procedures, c ommunicates directly. Required Qualifications High school diploma or equivalent high school certification and three years relevant experience. Grade G08-H Salary Range $20.15 - $31.26 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Accommodation If you are unable to use our online application system and would like an accommodation, please email   CandidateQuestions@wustl.edu   or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits. EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universitys policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two Quick Apply? options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the Quick Apply? page by clicking Next? at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a LinkedIn feature, which allows you to apply by using your LinkedIn profile to populate some of the job application fields.