San Diego, California

UC San Diego current employees who apply by 01/19/23 will have priority consideration for this position. Recruiters will refer qualified internal candidates after the first 7 days of the job posting. All qualified external applicants and additional internal applicants who apply after the priority date may have further consideration pending the results of the initial review. UCSD Layoff from Career Appointment : Apply by 01/17/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants : Apply by 01/26/23. Eligible Special Selection clients should contact their Disability Counselor for assistance. Placement within the salary range is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable). DESCRIPTION The Hemophilia and Thrombosis Treatment Center (HTTC) at UC San Diego Health is an innovative, multidisciplinary program catering to the needs of adult and adolescent patients and their families with hemophilia, von Willebrand Disease, and other bleeding and thrombotic disorders. The Center provides personalized, comprehensive services including Patient Education, Outreach, Support and Programs, Research, and Clinical Trials. Under the supervision of the Educational Program Manager, the incumbent will perform a wide range duty in support of the Center's Programs and Projects and operations. Key Responsibilities include: Management of meetings/events and coordination of travel arrangements, conferences, purchasing, reimbursements, payments, and other related procurement and administrative activities. Independently responds to a variety of requests and disseminate information through excellent interpersonal communication skills, telephone and electronic communications. Attend meetings, compile, prepare and disburse meeting materials, reports and ensure follow-up materials are recorded, disbursed and filed accordingly. Interface with staff, faculty, clinical team and others on department issues, tasks, and activities. INTERNATIONAL FELLOWSHIP PROGRAM: Provide administrative support to the Educational Program Manager in the management of the International Fellowship Program. Assist in preparing documents, managing international travel, travel reconciliation, document and file fellows and scholars' documents and assist in other required tasks and activities. MSKUS/POCUS PROGRAMS: MSKUS (Musculoskeletal Ultrasound) POCUS (Point of Care Ultrasound). Assist in the coordination of MSKUS/POCUS CME accredited training programs. Arrange travel and travel reconciliation, process payments, reimbursements, purchase orders, honorariums, track, document, and maintain program budget(s), manage event coordination, purchase of materials and supplies, vendor agreements, equipment purchasing, printing materials, event set-up and breakdown, secure participants and volunteers. Some In-State and Out-of-State travel may be necessary to assist in coordinating Conferences, and Program presentations. The incumbent also maintains program files and data, which may include program and project files. Assists with logistics and coordination for program social events and /or educational activities, which may include conferences, meetings and other related activities. In coordination with the Educational Program Manager, assists in projecting costs, monitoring program budgets, and financial tracking for the various Conferences and Center's Education Training Programs. Process reimbursements, payments, purchase orders, travel, travel reconciliations, purchasing and other related procurements tasks associated with the Center's programs, operations and projects. MINIMUM QUALIFICATIONS Three (3) years related administrative support experience. Demonstrated ability to research, compile and report information for a variety of sources in an efficient manner. Experience to independently formulate and compose original correspondence, reports, summaries, etc. Proofread work, and use proper English and grammar for program preparation. Ability to correct work performed by others. Proven experience working and providing high level administrative/Program/Financial Support in a Department Business Office or similar program and project environment. Effective interpersonal skills including tact, diplomacy and flexibility with the ability to work in a team framework in conjunction with principles of community with diverse academics, staff, professionals, and the public. Excellent verbal, written, and electronic communication skills that facilitat

San Diego, California

Southern California HERC, established in 2003, is a non-profit organization composed of a diverse group of colleges and universities, and research, medical, and cultural institutions. Our institutions are committed to diversity, equity, and inclusion in the recruitment process and providing a work environment sensitive to work/life balance. We also understand that employment decisions often involve two careers and offer state of the art dual career resources and solutions. SoCal HERC includes members from the Central Coast, Los Angeles, Orange County, Inland Empire, and San Diego.

HERC is a gateway to more jobs in higher education and related fields than any other website. HERC provides job seekers with comprehensive and transparent access to job opportunities, daily job alerts, career advice news and webinars, dual career support, and regional multicultural resources to help with relocating to a new community.

SoCal HERC Member Institutions:

Antioch University, Azusa Pacific, University Cal Tech

CSU Fullerton, CSU Northridge,  CSU San Bernardino 

Cedars-Sinai Medical Center, Chapman University, Citrus College

Concordia University Irvine, Grossmont-Cuyamaca CCD, Kaiser Permanente School of Medicine 

Loyola Marymount University, MiraCosta Community College, Mount St. Mary’s University

North Orange County CCD, Occidental College,  Pacific Oaks College & Childrens School 

Point Loma Nazarene University, San Diego State University, Soka University of America

The Claremont Colleges, The Salk Institute for Biological Sciences, UC Path Center

UC Irvine, UCLA, UC Riverside

UCSD, University of Redlands, University of San Diego

University of Southern California, Vanguard University, Whittier College

While there are certainly wonderful opportunities to teach and conduct research at HERC campuses, of the 42,000 jobs on, over 24,000 (or 57%) are non-teaching positions. You will find jobs in healthcare, administration, software, information technology, finance, technical and trades, social work, student affairs, and much, much more.

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