Phoenix, Arizona

We are Invited.

At Invited, work feels like play, as you build relationships with your team and meet Members from all different backgrounds. Every time you step foot in your Club, you can create magic moments and enrich lives. So, join us and be a part of a fun, fast-paced, high-impact group of talented people. We are passionate about bringing people together and about bringing out the very best in life.

Invited reflects our proud history of inclusiveness and captures our welcoming spirit. Our unprecedented collection of more than 200 golf and country, city, and stadium clubs share a common goal- building relationships and enriching lives. The time has come to build on our traditions and write new chapters. We welcome you to join us.

Invited. Where You Belong.

The Director of Administration position is a recognized Department Head in the Club, responsible for the Club business administration department. The Director of Administration has the primary responsibility at the Club for areas such as Accounts Payable (AP), Accounts Receivable (A/R), Payroll, resolution of Member billing inquiries, Employee Partner (EP) payroll issues, EP On-Boarding and other accounting functions such as monitoring internal controls and protecting the Club from inappropriate use or loss of assets.

 

About the Role:

  • Performs as a member of the Senior Staff and Management Team of the Club and be the resource for advice and counsel on the financial, Member and Employee Partner aspects of every individual department within the Club utilizing Regional resources for direction.
  • Implements Property policies and supervising to ensure others properly implement and administer Property policies, including human resource policies.
  • Collaborates with the General Manager and other Department Heads in making proper financial assessments and applications of the budget and forecast. Participates in preparing managerial reports.
  • Performing a self-audit of accounting and club operations regularly Based on the audit, the Director of Club Administration is responsible for recommending corrective action procedures to address any issues that arise.
  • Review Membership applications and Membership change requests for completeness and compliance with program/legal requirements. Approve Member set-up and any corresponding Membership changes in the system. Handles and resolves Member complaints and issues having to do with billing, collections, payments and other problems.
  • Perform required duties pertaining to A/R including Initiation Deposit/Fee set-up, posting of cash/check payments, assist with Member billing inquiries and follow up on aging receivables.
  • Work with DHs to ensure timely submission to AP of all periodic expenditures (i.e., invoices, leases, notes, etc.) and ensure adherence to policies and procedures regarding accruals.
  • Weekly reconciliation and monitoring of Club level bad debt.
  • Subject matter expert with full knowledge on all systems rolling into financials, forecasting and financial trend analysis
  • Assist DHs with schedule management issues, ADP time card reporting, timely input of EP Change of Status paperwork and the facilitation of the close of Payroll through DHs.
  • Perform EP payroll and personnel file maintenance including COS updatesfor HCM input. Process EP quarterly verification process and applicable HCM maintenance. Research Payroll issues and coordinate corrections with the Payroll Department.
  • Understand the procedures and required responses in issues involving OSHA, Workers' Compensation/ Work Injury, Unemployment Claims, Leaves of Absence at the Club.
  • Manage the petty cash and cash bank procedures along with the cash deposit activity. Oversee, monitor, and control the collection and disbursement of all Club funds and the resultant cash balances to ensure proper controls are in place at all times.
  • Perform P-Card maintenance and reconciliation.
  • Perform miscellaneous OM responsibilities as needed for the Club (running SOP and other financial related reports, supply orders, records retention, etc.) and supporting the GM with the CAR process.
  • Support GM DH with reconciliation of checkbooks to AP Distribution Report as needed.
  • Responsible for accurately processing variable pay elements Commissions, Service Charges, Lesson pay as a component of Payroll, as well as approved Miscellaneous pay.
  • Oversees staff in the Office Manager or Administrative role in areas listed above by providing direction and guidance with oversight, including interviewing, hiring, training, and supervision of Administrative EPs.

About You:

  • 2-3 years accounting experience or equivalent
  • College degree in Accounting or related field is preferred
  • Makes decisions that have a significant impact on the club's financial position.
  • Computer literacy required/Spreadsheet knowledge required. Understanding of all computer applications to run a successful accounting department.

 

Compensation: $75,000-$85,000 (Salary commensurate with experience) – Benefits, Club Perks, and much more!

Invited is an Equal Employment Opportunity Employer & participates in E-Verify.  

This job post is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operation of the Club. 

#ZR

#IND

Phoenix, Arizona

Since its founding in 1957, Dallas-based ClubCorp has operated with the central purpose of Building Relationships and Enriching Lives®. ClubCorp is a leading owner-operator of private golf and country clubs and private business clubs in North America. ClubCorp owns or operates a portfolio of over 200 golf and country clubs, business clubs, sports clubs, and alumni clubs in 28 states, the District of Columbia and two foreign countries that serve over 430,000 members, with approximately 20,000 peak-season employees. ClubCorp properties include: Firestone Country Club (Akron, Ohio); Mission Hills Country Club (Rancho Mirage, California); The Woodlands Country Club (The Woodlands, Texas); Capital Club Beijing; and The Metropolitan (Chicago, Illinois). 

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