Assistant Project Manager | California Institute of Technology - Military Veterans

Assistant Project Manager Caltech Job Category: Fulltime Regular Exempt Overtime Eligible: Exempt Benefits Eligible: Benefit Based Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community. Job Summary As a member of the project management team in the Facilities Design and Construction Department, the Assistant Project Manager reports to a Senior Project Manager within the Facilities Design and Construction Department. The Assistant Project Manager's primary responsibility is to provide support for all aspects of project execution associated with capital improvement projects and annual laboratory and office renewal projects within the Caltech complex. The role involves working on complex projects for various Divisions and Departments that requires basic knowledge of project management best practices from project inception through project close-out. Essential Job Duties Assist with project identification Document project definition Support project budget development Initiate and support projects in AiM, CPPM, or project management software as necessary Coordinate Project planning and scheduling with stakeholders and/or the project team Conduct fieldwork including job walks and field verification of existing conditions Assist in publishing requests for proposal (RFP) Establish RFI and submittal logs and review consultant input Support recording and evaluation of project proposals Support project awards, preparation of contract documents, and issue of purchase orders Coordinate project schedules, Support means of ensuring proper QA/QC, other Caltech processes/standards Schedule project meetings as directed or assigned Prepare customer notifications and other communications Create and maintain both electronic and hard-copy project files Support document control, including scanning, file naming, and uploading records Collect and tabulate data for management reports on project status Process applications for payment in AiM/CPPM Support final acceptance of projects including managing punch list and commissioning process Collaborate in project close-out with the project stakeholders Process warranty claims after project completion Perform other duties as assigned Basic Qualifications BA/BS, preferably in engineering, construction management, architecture or other related disciplines or equivalent work experience Minimum 4 - 6 years' work experience in project management or construction management of new building and/or renovation projects Currently have a Project Management Professional (PMP) certification or Certified Construction Manager (CCM) certification, OR have the ability to obtain within 12-months of hire date Complete OSHA 10-hour Construction Training within six months of hire date and refresher training every four years Strong oral and written communication skills are required, as is the ability to effectively communicate with all levels of management and other professionals Strong time management skills and ability to manage multiple priorities simultaneously Proficient in the use of MS Outlook, Word, Excel, and Project Must be able to lift and carry 25 lbs., walk half a mile unaided, climb ladders and stairs, and enter and leave excavations for the purpose of observing and planning work Preferred Qualifications Institutional and Higher Education project experience is strongly preferred LEED AP or LEED GA certification AiM Capital Planning and Project Management (CPPM) or other project management systems experience Required Documents Resume To be considered for this position please visit our web site and apply on line at the following link: https://hr.caltech.edu/work/job_openings We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Copyright 2022 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-0f288de7aef3d14386e4f0c689ff661a