FINANCIAL SERVICE ANALYST - ACCOUNTS PAYABLE | University of California Office of the President - Military Veterans

at HERC - Southern California

Oakland, California

FINANCIAL SERVICE ANALYST - ACCOUNTS PAYABLE Location: OaklandFull Time Job ID: 43473 Job Posting For UCOP internal applicants, please login to the internal candidate gateway at: Jobs at UCOP UC OFFICE OF THE PRESIDENT At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good. The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President DEPARTMENT OVERVIEW The Business Resource Center (BRC) aims to build a strong foundation for UCOP financial operations, allowing departments to focus on their core duties. Our goal is to standardize procedures and controls to ensure maximum service to departments, as well as efficient, controlled and compliant transaction processing for administrative functions. BRC staff strive to provide excellent service while demonstrating accountability to stakeholders, including the Regents and the public. POSITION SUMMARY This position reports to the Business Resource Center (BRC) Manager for Purchase Orders and Payment Team. The team is responsible for performing the following in compliance with relevant UC policies: purchasing/receiving and general ledger systems and interfaces. functional responsibilities include accounts payable, generate payment file, tax assessment, invoice import, create manual invoices, validation, review and vendor interaction. the A/P team serves as the office of record for various A/P related documents and general ledger accounting. Members work daily with Purchasing, UC Departments, and vendor personnel. Uses skills as a seasoned, experienced client service professional with a full understanding of industry practices and organizational policies and procedures. Resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions. The Accounts Payable Processor is responsible for processing vendor invoices daily for timely payment; to help resolve and respond to customers complaints and disputes; and assist with other department responsibilities while adhering to complex policies and procedures regarding invoice processing and comprehend the intricacies of accounts payable. Provides analysis, troubleshooting, and resolution of match exceptions, pending approvals, with ensuring the accuracy, timeliness and proper accounting for disbursements including financial reporting and reconciliation, interpretation and application of policy, regulatory guidelines and requirements. Uses professional financial services concepts. Applies organizational policies and procedures to resolve a variety of moderately complicated issues. Works on financial services problems of moderate scope where analysis of situations or data requires a review of a variety of factors. Responsibilities 75% Accounts Payable- Performs accurate and timely review, audit and processing of invoices. In partnership with other stakeholders, proactively follow-up on open purchase orders and invoices on hold. Process stale-date re-issues/cancellations, prepare advanced stale-date reports for departments, process voids, stop pay & cancelled checks and provides customer service to internal and external customers. Actively participate in enhancements to the accounts payable process; suggest and implement best practices to improve controls and efficiencies. -May involve preparation of financial reports to meet internal and external reporting requirements. Accounting - Perform monthly or quarterly reconciliation of accounts payable balance sheet accounts. Completes and provides reconciliation and analysis for various accounts and accounting projects as assigned. Interprets reports and records for department supervisors/managers. Applies financial services concepts (e.g., accounting, accounts payable, etc.) to resolve issues, and prepare business process procedures and policy recommendations. Requires extensive experience in purchasing, payables and reimbursements that can be relied on for day-to-day responsibilities and forms the basis of sound judgment to independently resolve complex financial issues; and advanced financial analysis and communication skills, including the ability to analyze and interpret data and coordinate data reporting requirements for day-to-day operations and special projects. Serves as a subject matter expert in one or more of the following areas: UC policies on disbursements, financial controls, contracts and grants accounting, IT licenses and maintenance agreements, multi-year agreements. 15% Reviews, processes, and approves standardized financial data and invoice transactions. Verify accuracy of data populated into the financial system and ensure compliance with policy and procedures. Identify invoices and requests with potential for the payment to be considered tax reportable and ensure the payments to persons, service providers, and suppliers are reported correctly for tax purposes. Serves as department point of contact to follow up with individual suppliers on outstanding invoices, erroneous charges and outstanding credits. Reviews incoming purchase orders, invoices, and reimbursements; authorizes payment within established limits, ensuring proper department level approvals, appropriate funding, adequate documentation, and conformity with UC and BRC policies and procedures; works with other operations departments, as necessary, 5% - Acts as a resource to support staff on issues such as complex transactions, escalated client service problems, and vendor concerns. - Interprets data for client administrators and managers. - Demonstrates ability to independently resolve complex financial transactions and issues; receives more complex analyses that require substantive knowledge of UC financial policies and procedures - Assists client departments with fiscal close procedures. - Monitors, validates, and analyzes monthly client department expenditures to ensure that purchases conform to UC policies and procedures; analyzes and identifies discrepancies and/or inconsistencies with data and resolves problems with appropriate staff and/or client departments. 5% Client Support and Service -- Interact effectively and professionally with suppliers, and staff to establish and maintain cooperative working relationships. Respond to vendor inquiries regarding past due invoices and coordinate with departments to resolve, and assist vendors with identifying which invoice for application of payments. Effective communication through verbal and written correspondence. Develop and maintain accounts payable policies and procedures. - Contributes to the development of new processes, programs, policies and procedures; may provide assistance with strategic planning and streamlining financial processes to achieve efficient, effective and auditable results, as well as cost savings. Required Qualifications Excellent working knowledge in at least one of the following areas: purchasing, accounts payable, reimbursements, Generally Accepted Accounting Procedures (GAAP), applicable tax laws and/or relevant policies and procedures. Proficiency in a PC-operating environment and with MS Office suite, Oracle, ServiceNow, Concur as well as standard desktop/web-based applications and databases. Willingness to learn new software applications and technologies. Demonstrated knowledge or ability to quickly acquire knowledge of various UCSD business systems and account structure, appropriations and expenditures, and relevant policies and procedures. Demonstrated ability to identify key factors, patterns, trends and issues; interpret policies; analyze and summarize possible implications of multiple options; and make logical recommendations. Excellent research, analytical and problem-solving skills to gather, synthesize and integrate essential information from multiple sources (e.g., policy, financial reports and statistical data). Meticulous attention to detail. Communication skills that demonstrate fluent English language competency and ability to articulate moderate to complex ideas and issues clearly, concisely, effectively and logically. Demonstrated ability to compose business correspondence using appropriate format, language and grammar. Active listening skills to clarify and verify essential points. Client service orientation that demonstrates responsiveness to client requests, client relationship development and anticipation of client needs. Interpersonal skills that demonstrate ability to work effectively across the organization at all levels. Ability to work collaboratively and productively with BRC and client department staff with varying work styles and personalities in a team-oriented environment. Ability to maintain composure and exercise discretion when addressing sensitive issues and situations. Leadership skills to provide guidance, coaching and mentoring to professional and support staff. Strong organizational skills that demonstrate ability to independently and effectively prioritize workload, process high volumes of work with frequent interruptions, establish systems to track work assignments and manage competing deadlines. Preferred Qualifications Certification in UCSD business systems, Oracle, Concur Knowledge of data query applications Education Bachelor's degree in accounting, finance, business administration, and a minimum of 3 years of experience in analysis, interpretation and application of financial and accounting policies, practices and procedures (preferably in higher education or public sector settings); or an equivalent combination of education and experience. A minimum of 3years accounts payable experience, interpretation and application of financial and accounting policies, practices and procedures. SALARY AND BENEFITS Salary: The recommended hiring range is $80,000.00 to $93,100.00. Commensurate with experience. Benefits: For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging ADDITIONAL INFORMATION HOW TO APPLY Please be prepared to attach a cover letter and resume with your application. APPLICATION REVIEW DATE The first review date for this job is October 18, 2022. The position will be open until filled. CONDITIONS OF EMPLOYMENT Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy August 2021 Update: The University of California has issued a policy requiring employees to be fully vaccinated against COVID -19 before physically accessing the University location or programs. Upon hire into a UCOP position, you will be provided detailed instructions on how to comply with this policy including access to the COVID vaccination at no cost. New hires to UCOP who work onsite or will come onsite for any activities at a UCOP or other UC location must comply with this policy within 8 weeks after their start date. The policy allows for employees to request approval for an exception or deferral. UC COVID-19 Vaccine Policy EEO STATEMENT The University of California, Office of the President, is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. EEO/AA Employer UC Nondiscrimination Policy The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: . To apply, visit jeid-2d88bc87643d2d4c8a573ecd3306c6c2 Copyright 2022 Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency

Oakland, California

Southern California HERC, established in 2003, is a non-profit organization composed of a diverse group of colleges and universities, and research, medical, and cultural institutions. Our institutions are committed to diversity, equity, and inclusion in the recruitment process and providing a work environment sensitive to work/life balance. We also understand that employment decisions often involve two careers and offer state of the art dual career resources and solutions. SoCal HERC includes members from the Central Coast, Los Angeles, Orange County, Inland Empire, and San Diego.

HERC is a gateway to more jobs in higher education and related fields than any other website. HERC provides job seekers with comprehensive and transparent access to job opportunities, daily job alerts, career advice news and webinars, dual career support, and regional multicultural resources to help with relocating to a new community.

SoCal HERC Member Institutions:

Antioch University, Azusa Pacific, University Cal Tech

CSU Fullerton, CSU Northridge,  CSU San Bernardino 

Cedars-Sinai Medical Center, Chapman University, Citrus College

Concordia University Irvine, Grossmont-Cuyamaca CCD, Kaiser Permanente School of Medicine 

Loyola Marymount University, MiraCosta Community College, Mount St. Mary’s University

North Orange County CCD, Occidental College,  Pacific Oaks College & Childrens School 

Point Loma Nazarene University, San Diego State University, Soka University of America

The Claremont Colleges, The Salk Institute for Biological Sciences, UC Path Center

UC Irvine, UCLA, UC Riverside

UCSD, University of Redlands, University of San Diego

University of Southern California, Vanguard University, Whittier College

While there are certainly wonderful opportunities to teach and conduct research at HERC campuses, of the 42,000 jobs on, over 24,000 (or 57%) are non-teaching positions. You will find jobs in healthcare, administration, software, information technology, finance, technical and trades, social work, student affairs, and much, much more.

Set up your job seeker account today at: