, New York

NYU Langone Health

NYU Langone Hospital - Brooklyn is a full-service teaching hospital and Level I trauma center located in Sunset Park, Brooklyn. The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. At NYU Langone Health, equity, diversity, and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace diversity, inclusion, and individual skills, ideas, and knowledge. Learn more about NYU Langone Hospital – Brooklyn, and interact with us on LinkedInGlassdoorIndeedFacebookYouTube and Instagram.

Position Summary:
We have an exciting opportunity to join our team as a Nursing Office Assistant.

In this role, the successful candidate Performs clerical functions related to Staffing and the Nursing Office. Assures appropriate staffing on a daily basis. Functions in a dynamic environment which requires, customer service and clerical skills. Duties may vary depending on the needs of Nursing Office and/or services.

Job Responsibilities:

Participatesin planning for weekly and daily staffing for all Clinical Divisions


Calls insupplemental staff as indicated by staffing guidelines. Works collaborativelywith nurse managers/supervisors to assure adequate staffing


Organizes and maintains KRONOS database and/or manual files


Enters agency shift into KRONOS scheduling system for each unit daily and generates biweekly management reports as needed


Worksproficiently with KRONOS software application


Updatesdaily patient KRONOS report sheet and distributes appropriately


UpdatesKRONOS regularly and print standard reports as requested, e.g. turn overanalysis, terminations, new hires and transfers


Preparesovertime availability sheets and confirms based on staffing guidelines ormanager request


Works closely with Director of Nursing Administrative Services assuring accuracy of agency/overtime order, proper voucher and sign-in records, and notification of sick calls


Administer applications to potential candidates. (N/A)


Prepares and distributes scheduling Plan Sheets, updates data and generates schedules and work sheets


Enters census and GRASP acuity data daily and generate reports as requested


Records sick calls in logbook, schedules and staffing sheets, notifies unit and manager


Assists with validation of temporary agency invoices


Prepares companion list, calls for coverage and transcribes to staffing boards


Assists with clerical functions in the Nursing Office


Communicates effectively, efficiently, and courteously with patient, families, staff, and other members of the health care team. Assists visitors and employees in a cooperative manner.


Accepts directions from managerial staff willingly; accepts changes in assignment willingly


Completes tasks within scheduled hours of work and within specified time frames


Performs other duties as assigned aligned with the mission and values of the  organization

Minimum Qualifications:
To qualify you must have a High School Diploma Required
Microsoft Office skills, 1 year office experience

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital - Brooklyn provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital-Brooklyn is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Hospital- Brooklyn's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information.

NYU Langone Health provides a salary range to comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $30,640.84 - $41,200.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here

, New York

NYU Langone Health, a world-class, patient-centered, integrated academic medical center, is one of the nation’s premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of five hospitals—Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, the Medical Center’s dedicated inpatient orthopaedic hospital; NYU Lutheran Medical Center, a full-service, 450-bed teaching hospital located in Brooklyn, and Hassenfeld Children’s Hospital, a comprehensive pediatric hospital supporting a full array of children’s health services across the Medical Center. Also, part of NYU Langone is NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history, and the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center. The Medical Center’s trifold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education, and research.