Administrative Professional (Hybrid) - Graduate Medical Education | Washington University in St. Louis - Military Veterans

at Herc - Missouri

St. Louis, Missouri

Scheduled Hours 40 Position Summary This position assists the goals and objectives of the Office of Education (OE) and Graduate Medical Education, coordinates all administrative components of the GME Office. Organizes and independently prioritizes GME Office functions and related tasks to support the efforts and duties of GME leadership. Job Description Primary Duties and Responsibilities Assists and advises department or division head and staff members of budgetary and related problems; prepares initial budgetary recommendations for approval by department or division head by considering past requirements and expenditures and present program plans. Interprets departmental policies and procedures, making decisions on specific operating problems and issuing instructions in the name of the departmental and divisional head in accordance with departmental precedents and policies. Develops and recommends policies and procedures related to operations; establishes guidelines and procedures to enhance customer service; plans and conducts meetings with subordinates to ensure compliance with established procedures, to implement new policies and to keep employees abreast of changes and current standards. Maintains database and files. Maintain all confidential accreditation documentation for GME office to demonstrate institutional and program compliance with regulatory bodies (ACGME/RRC, CMSS, ECFMG). Maintains Resident Management System (RMS) training initiatives targeted to GME Consortium residency and fellowship program staff, faculty and housestaff. Shared accountability with Manager, GME  for consistent level of competence across user populations, specifically in block scheduling, procedure logging, evaluations, monitoring conference attendance, duty hours, program milestone tracking, as well as general personnel/demographic tracking, or additional modules as developed or otherwise directed. Coordinates orientation process, resources and scheduling for all accredited and non-ACGME accredited consortium programs. Collects and organizes data for reports requested by various GME committees, Hospital and University leadership boards. Develops, organizes, attends, and presents at program retreats, seminars, orientations, etc. Executes special projects as assigned. Establishes and maintains personal contacts with residency coordinators, residents, fellows, and program directors. Performs administrative duties of a complex and confidential nature in support of senior management. Performs other duties as assigned. Preferred Qualifications Bachelorâ™s degree. TAGME certification. Five years of experience working with residency training programs or in a related field in Graduate Medical Education. Experienced in office procedures, word processing/PC experience. Communication and organizational abilities. Effective written and verbal communication skills. Highly organized and detail-oriented. Proficient in Microsoft Word, Excel, Access, and PowerPoint, as well as database management and Adobe Photoshop. High level of problem-solving and interpersonal skills. Project management background and experience. Ability to function independently and use discretion to detail. Ability to maintain confidentiality and uphold HIPAA requirements. Required Qualifications High school diploma or equivalent high school certification. Five years of relevant experience with administrative or budgetary support, preferably with supervisory responsibilities. Appropriate education and/or experience may be substituted on equivalent basis. Demonstrated proficiency in Microsoft Office Suite. Grade G09-H Salary Range $22.25 - $34.45 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at to view a summary of benefits. EEO/AA Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the Universityâ™s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âQuick Applyâ? options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âQuick Applyâ? page by clicking âNextâ? at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.