Malvern, Pennsylvania

Job Summary

Under close supervision, primarily responsible for documenting inventory by recording additions, disbursements, adjustments, losses and removal of items. Prepares inventory reports by collecting and analyzing information on stock usage. Maintains inventory operations by following policies and procedures and reports changes as needed.

  • Ensuring compliance of activities performed in adherence with defined schedules and quality within a specified area.
  • Act and report on deviations
  • Act as a key point of contact for all research staff to deal with problems within the laboratories pertaining to stock inventory and dispatching samples
  • Creation, maintenance and updating relevant documentation in support of service delivery, compliance and training.
  • Report on KPIs, metrics, SLAs and weekly tasks
  • Analyse reports, measurements and external benchmarks to identify opportunities for continuous improvement.

Sample Dispatch
  • Receive, pack, prepare and ship R&D samples (biological, chemical, radioactive etc) globally ensuring compliance with all relevant legislation and transport regulations (air/road/sea)
  • Dispatch goods ensuring all relevant documentation is correct and meets GxP and Health and Safety standards.
  • Resolve or escalate complex queries from the customer in particular relating to internal and external delivery.
  • Maintain building security standards at all times in line with DfT requirements.
  • Participate in the preparation for regulatory inspections as needed. Escort regulatory inspectors on audits/tours of the dispatch facility and provide documents and explanation concerning the processes and facility.
  • Ensure that materials with special handling, storage or distribution requirements (such as hazardous shipments and temperature sensitive material) are properly monitored.
  • Archiving of documentation• Ensure that all necessary documents and authorisations are available in time for every shipment e.g. COAs, TASCA import license.
  • Ensure that incoming materials are of suitable quality and quantity, received to inventory correctly and available for use on the date required.
  • Liase with Government bodies/customers/regulated agents/suppliers/planning office to resolve complex queries about the delivery and collection of research samples

Central Stores & Procurement
  • Support the day to day running of the onsite stores and goods inwards services inclusive of solvents, chemicals, consumables and specialist scientific products
  • Receipt, replenishment and distribution of inventory to meet end user demands, utilising industry-leading inventory management technology to track usage and continually optimise stocking levels
  • Ensuring that stores requisitions are issued from the inventory management system.
  • Carrying out regular Stock checks on stores inventory.
  • Ensure accuracy of data in the inventory system including location, quantity on hand, value etc
  • Create procedures and reporting for the effective management of inventory, demonstrating cost savings.
  • Trouble-shooting inventory management system problems.
  • Liaison with AZ procurement and external suppliers to leverage best price, and proactively managing consignment stock.
  • Procurement of specialist products using AZ's iBuy purchasing platform.
  • Broad understanding of products and keeping up to date with external benchmarks.
  • Ensuring Non stores goods are received and recorded into relevant Goods In and End Users are notified that goods have arrived
  • Regular reviews with customers to ensure right products are stocked.

Logistics Procedures
  • Traverse daily deliveries from various couriers into Central Stores area daily.
  • Cross reference parcels using in house software functionality to align deliveries.
  • Change Gas Cylinders on site in line with demand from user group.
  • Maintain access routes for deliveries of goods and equipment on site at all times.
  • Track orders via courier groups to ensure delivery of supply chain.
  • Work collaboratively with suppliers and vendors to problem solve order progression.

  • A scientific degree or proof of multiple years of work experience in a scientific environment preferable.
  • Experience working to IATA/ADR/IMDG preferable.
  • Excellent attention to detail.
  • Able to partner with other teams and suppliers and deliver results in a matrix environment, managing multiple internal and external partners and stakeholders.
  • Able to adapt emerging best practices and industry innovations.
  • Outstanding communication skills on all levels and problem solving capabilities.
  • An understanding of how the team interacts internally and externally within the organisation and how they contribute to the objectives of the business.
  • Proven excellent customer service focus and ability to work collaboratively.
  • Proficient in data capture, analysis and reporting utilising various IT systems.
  • Knowledge and understanding of Good Laboratory Standards.
  • Project management skills, ability to change direction and handle multiple responsibilities and tasks on a regular basis.
  • Exceptionally high level of commitment to the success of individuals and overall projects and service provision

Working in a dynamic environment.
Attractive salary package in line with your qualifications and experience.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.
Avantor is proud to be an equal opportunity employer.

EEO Statement:

We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

For more information about equal employment opportunity protections, please view the Equal Employment Opportunity is THE LAW Poster, EEO is the Law Poster Supplement, and Pay Transparency Non-Discrimination Provision using the links below.

EEO is the Law

OFCCP EEO Su pplement


3rd Party Non-Solicitation Policy:

By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation.

Malvern, Pennsylvania


More than 13,500 strong, our associates reflect the communities where we live and work, the customers we serve, and possess a diverse range of viewpoints and experiences that help us achieve our mission of setting science in motion to create a better world.

These collective talents and perspectives drive the good we create in the world. That’s why we’re focused on building a diverse, equitable and inclusive culture, developing and retaining talent and empowering our associates to create lasting impact.

Avantor® is a leading global provider of mission-critical products and services to customers in the biopharma, healthcare, education & government, and advanced technologies & applied materials industries. Our portfolio is used in virtually every stage of the most important research, development and production activities in the industries we serve. Our global footprint enables us to serve more than 225,000 customer locations and gives us extensive access to research laboratories and scientists in more than 180 countries. 

We set science in motion to create a better world.

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