Norfolk, Virginia

Responsibilities for this Position

Date: Nov 12, 2022
Location: Norfolk, VA, US, 23523
Company: National Steel and Shipbuilding Com

We have an exciting opportunity in our Legal department, under our Associate General Counsel. This position specifically is located in Norfolk, Virginia. We are currently looking for an Administrative Assistant. This position is responsible for providing effective and efficient support to those identified in the Working Relationships section above. Accountable for providing accurate and efficient administrative support as assigned. Results are related to the quality and timeliness of achieving project goals and ability to develop, implement, and/or adhere to processes that maximize productiveness and throughput.

General Dynamics NASSCO is a proud member of the General Dynamics Marine Systems business unit. In addition to ship construction, our capabilities include advanced ship repair, conversion, and maintenance for both commercial and national defense assets.

We encourage you to learn more about our open positions and how you can become part of the important and exciting work we do here at NASSCO Norfolk.Please review the job description below and if our positions align with your current skill set and future career goals, don't hesitate to apply. Come join our team!

Shift : ALL

Security Clearance: No Clearance

PURPOSE AND FUNCTIONS

This position exists to provide general clerical, administrative and computer support to the Associate General Counsel (AGC) in accordance with established procedures, instructions, work routines and departmental functions. Experience in business and corporate law is preferred, as well as departmental and inter-departmental company communication experience.

KNOWLEDGE, SKILLS & ABILITIES

  • Prefer an AA/AS plus four (4) years directly related experience, or six (6) years directly related experience.
  • Position demands attention to detail of the highest degree; confidentiality, and the ability to adapt, organize and prioritize multiple demands with variable business operations and departmental priorities.
  • Strong communication and interpersonal skills, and an ability to work independently as well as collaboratively as member of a small team.
  • Preferred previous documented Administrative Assistant/Legal Secretary/Law Office experience.
  • Must be a self-motivated, intellectually curious and able to work with minimal supervision yet able to request additional guidance/direction when necessary and consistently and effectively communicate with AGC regarding workload and on-going projects
  • Must maintain the highest degree of confidentiality as much of the data and information that the candidate will be working with is typically business sensitive and/or legal in nature. Must be willing to sign any necessary nondisclosure/confidentiality agreement related to business sensitive/personnel information.
  • Able to communicate clearly, concisely and persuasively with internal and external customers, and other employees.
  • Excellent typing skills and ability to interact effectively with all levels of NASSCO and customer management.
  • Proficient in Microsoft Office products, Office Methods, procedures and practices including Microsoft Excel Word, PowerPoint, Visio, and Project. Able to develop and present metrics.
  • Excellent verbal, written and listening skills. Able to understand and speak English clearly.
  • Attention to detail is imperative.
  • Excellent organizational skills. Able to handle multiple tasks and follow through to completion on assigned tasks.
  • Customer-service driven. Professional appearance, business casual.
  • Must be punctual and reliable, with a proven attendance record.

RESPONSIBILITIES

  • Performs general clerical and administrative tasks, including, but not limited to: records management practices, managing office supplies and equipment, answering multiple phone lines, and overseeing the daily flow of time-sensitive mail and other inter-office correspondence and keeping AGC apprised of various on-going projects and/or issues.
  • Construct, research, analyze, input data and maintain databases. Maintain Legal Projects Database and specific legal document trackers to ensure department is working towards deadlines which must be reported to the GM bi-weekly.
  • Responsible for analyzing, coordinating, and monitoring multiple projects for Legal Department and notifying Associate General Counsel of time-sensitive documentation, notifications and/or issues that arise.

  • Prepares agendas, reports, licenses, certifications, professional presentations and other documents including updating weekly/bi-weekly metrics and status reports for Senior Staff and other meetings; Identify, implement and monitor continuous improvement initiatives to reduce cost, reduce cycle time, improve quality, and improve Legal Department efficiency.
  • Legal Department Communication: Create and coordinate with AGC on various internal and external department-related communications, as well as provide, technical writing assistance, as needed, for the Legal Department.
  • Prepares Associate General Counsel travel requests, hotel accommodations/reservations, and itineraries for training, Company business meetings, and conference attendance.
  • Performs all other duties as assigned.

PHYSICAL REQUIREMENTS

Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to sit, use hands to fingers, handle or feel objects, or controls, and to talk/hear. Must be physically able to walk to all yard locations, including vessels. Must be able to maintain general safety awareness and avoid hazards commonly present in employee's work area Must be able to lift weights up to 50 pounds. The noise level in the work environment is usually moderate.

WORKING RELATIONSHIPS

Reports directly to Associate General Counsel on a daily basis, with additional contact and assignments from the Executive Assistant. Schedules own activities to achieve timely completion of all tasks assigned to support Legal Department requirements and occasional Administrative Specialist Group tasking(s).

ADDITIONAL REQUIREMENTS

  • Regular, reliable attendance on-site is an essential function of this job
  • Work will mostly be performed in an air conditioned office, but the incumbent must be able to commute about the yard and on the ships undergoing repair
  • Must be a U.S. citizen and qualify for a Common Access Card (CAC) or DBIDS badge
  • Must be able to physically transit all areas of the facility
  • Regularly required to sit, use hands and fingers, handle or feel objects or controls, and to talk and hear
  • Must have good eye/hand coordination
  • Ability to use work provided cell phones and desktop computers.
  • Ability to tolerate moderate noise levels.

General Dynamics NASSCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other basis protected by local, state, or federal law.

To learn more about applicant rights under federal law, click here:

EEO is the Law Poster

EEO is the Law Supplement

Pay Transparency

If you have a disability that impacts your ability to complete the job application process and would like to request an accommodation, please contact our Human Resources Department.

For Norfolk, call (757) 543-6801. This contact information is for accommodation requests only, not to inquire about the status of applications.

Nearest Major Market: Hampton Roads
Nearest Secondary Market:
Job Segment: Clerical, Facilities, Security Clearance, Administrative Assistant, QA, Administrative, Government, Operations, Quality

PI196821697

Norfolk, Virginia

General Dynamics is a global aerospace and defense company.

Our portfolio spans the realm of the world's most technologically advanced business jets, wheeled combat vehicles, command and control systems and nuclear submarines. We offer these through our five business groups: Aerospace, Combat Systems, Information Technology, Mission Systems and Marine Systems.

General Dynamics employs thousands of people across the globe, with locations in more than 45 countries. We rely on the skills of our employees and their knowledge of customer requirements to deliver best-in-class products and services.

Who We Are Looking For 

General Dynamics is seeking military veterans and military spouses across the country who bring a deeply rooted skillset that includes team-oriented approaches to problem-solving, demonstrations of leadership and an overall commitment to the mission of the organization.  We recognize the knowledge and skills gained during your military experience are invaluable to the success of a team. We’re proud of the thousands of veterans and military professionals who have chosen to apply their leadership, teamwork and problem-solving skills to a career at General Dynamics and to continue supporting the mission of those serving today.

Should I Apply?

At General Dynamics, our employees are the heart of our company. We rely on their dedication to excellence and their intimate knowledge of customer requirements to meet the needs of customers around the globe, day in and day out. Our employees' unique blend of skill, innovation and agility drives our continued success, and we take our responsibility to them seriously. If you are a military veteran or military spouse ready to advance your career, view our available career opportunities to the right for more information and to apply today!

What Happens After I Apply?

Once you click ‘Apply Now’ on a General Dynamics posting, you will be re-directed to fill out an application on General Dynamics career page.  In order to be considered for next steps, please complete the application on General Dynamics career page and make sure you have an updated resume uploaded to your RecruitMilitary profile.  Once General Dynamics reviews your resume and profile, a recruiter will reach out to provide you with more information and to schedule you for an interview.

How to Win An Interview

1.     Review the job description for the specific position you are applying for.

2.     Review the company website. Know their mission and values. What do they do? What are their products?

3.     Prepare a few questions to ask on your interview.

4.     Prepare to discuss your military or civilian background and how it relates to the position. 

5.     Check out the RecruitMilitary Resources tab for resume guidance, interview prep and more!

Similar jobs