Mineola, New York

NYU Langone Health

NYU Langone Hospital-Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services.

Position Summary:
We have an exciting opportunity to join our team as a Administrative Secretary.

In this role, the successful candidate Performs secretarial and administrative duties to maintain and support the practice/department. Duties include compiling information, preparing reports, maintaining accounts; coordinates activities of a project or program; prepares and processes correspondence, agendas, general papers; prepares purchasing and timekeeping information. Assists with the organization, maintenance, and flow of information throughout the practice/department. Serves as a liaison with other practice/ departments and staff.

Job Responsibilities:

    • Performs a wide variety of varied, complex, sensitive, highly responsible, and confidential office administrative, secretarial, advanced clerical functions in support of assigned departmentpractice; relieves Practice ManagerDepartment Head of administrative work and providing assistance in resolving operational and administrative problems. Assists in the compilation of reports.
    • Performs other duties as assigned
    • May coordinate project or program, department computing and software resources, which may include a web page
    • May create and maintain computer based tracking information and reports including assigned database, records and list; creates standard statistical spreadsheets; inputs corrections and updates.
    • Attends to a variety of office administrative details such as ordering supplies, arranging for equipment repair, transmitting information, and keeping reference materials up to date. Distributes information, handles incoming and outgoing mail packages and other special shipments.
    • Creates and maintains accurate and up-to-date electronic and hard copy files, records and logs for files. Develops, prepares and monitors various log, accounts, and files for current and accurate information including manual and computer logs other specialized or technical documents processed. Organizes and maintains office and specialized files in accordance with the WUH s records management program
    • Interacts with staff members to update project documentation as necessary. Creates and maintains various databases. Compiles, prepares and enters into a computer from various sources. (i.e. accounting, statistical and related documents).
    • Maintains calendar of activities, coordinates and arranges special events for assigned staff; screens and answers phones; coordinates activities and meetings with other departments,practices and/or outside agencies; coordinates arrangements and sets up meeting; notifies participants; prepares andor assembles meeting materials. May take minutes.

Minimum Qualifications:
To qualify you must have a High School or GED.
3- 5 years Secretarial experience.
Strong communication (both oral and written), multitasking, detail oriented, organizational, customer service, and interpersonal skills.
Proficient in Microsoft Office ( Excel, Word, and Outlook ).

Preferred Qualifications:
Associates Degree In a related field.
1-2 years Prior related experience in a Healthcare environment.
Knowledge of medical terminology.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Hospital-Long Island is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online.
If you wish to view NYU Langone Hospital-Long Island's EEO policies, please click here. Please click here to view the Federal "EEO is the law" poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.

Mineola, New York

NYU Langone Health, a world-class, patient-centered, integrated academic medical center, is one of the nation’s premier centers for excellence in clinical care, biomedical research, and medical education. Located in the heart of Manhattan, NYU Langone is composed of five hospitals—Tisch Hospital, its flagship acute care facility; Rusk Rehabilitation; the Hospital for Joint Diseases, the Medical Center’s dedicated inpatient orthopaedic hospital; NYU Lutheran Medical Center, a full-service, 450-bed teaching hospital located in Brooklyn, and Hassenfeld Children’s Hospital, a comprehensive pediatric hospital supporting a full array of children’s health services across the Medical Center. Also, part of NYU Langone is NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history, and the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center. The Medical Center’s trifold mission to serve, teach, and discover is achieved 365 days a year through the seamless integration of a culture devoted to excellence in patient care, education, and research.

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