San Jose, California


Job Summary

Reporting to the Sr. Associate AD for Compliance with a dotted line to the Faculty Athletics Representative(FAR), the Academic Eligibility Coordinator oversees the APR/GSR, Academic Eligibility Certification, and Transfer Eligibility and Evaluation programs and processes. This position is also responsible for the timely and accurate reporting and submission of all related data. Working collaboratively with the Sr. Associate AD for Compliance, Director of Compliance, Director of Student-Athlete Services and the assigned advisors, the Academic Eligibility Coordinator addresses the overall academic goals associated with Athletics such as APR, graduation rates, at-risk student-athletes, academic integrity, advising and other directives assigned by the Sr. Associate AD for Compliance. 

The Academic Eligibility Coordinator will serve as a point person for on-site recruiting visits for potential transfer student-athletes. This position will also ensure that all NCAA, affiliated conference, university and department rules and regulations are adhered to. 


Key Responsibilities

  • Coordinate and prepare the department’s APR and GSR data collection and input within the NCAA APP system
  • Organize and ensure the accuracy of the department’s certification of transfer and continuing academic eligibility
  • Prepare transcript evaluations for prospective transfer student-athletes
  • Provide academic impact information on all change of status and NLI forms
  • Develop procedures and coordinate resources to achieve department initiatives with regard to APR, GSR and Eligibility


Knowledge, Skills & Abilities

  • Demonstrated knowledge of NCAA  and institutional policies and procedures pertaining to academic progress
  • Ability to analyze complex situations accurately and report out accordingly
  • Demonstrated ability to plan and implement timelines for certification and APP reporting
  • Ability to apply NCAA bylaws, interpretations to appropriate certification scenarios
  • Detailed understanding of the university’s academic procedures and degree requirements
  • Demonstrated ability to plan and implement timelines for certification and APP reporting
  • Demonstrated ability to organize detailed student academic files including GE and major forms, transcripts, course substitution forms, graduation worksheets and  other pertinent documentation
  • Knowledge of NCAA legislation, rules and regulations, especially as they apply to transfer and continuing eligibility
  • Demonstrated understanding of academic potential and risk as it pertains to SJSU students
  • Demonstrated ability to plan and implement timelines for certification and APP reporting
  • General knowledge of university advising methods, procedures and practices
  • Excellent organizational and time management skills
  • Ability to work with a wide range of constituencies and in a diverse community
  • Ability to organize and plan work and project
  • Ability to successfully handle multiple work priorities, modify and adapt to unique academic situations


Required Qualifications

  • Equivalent to graduation from a four-year college or university in a related field, including or supplemented by upper division or graduate coursework in counseling techniques, interviewing, and conflict resolution where such are job-related
  • Three years of progressively responsible professional student services work experience. A master’s degree in Counseling, Clinical Psychology, Social Work, or a directly related field may be substituted for one year of experience. A doctorate degree and the appropriate internship or clinical training in counseling or guidance may be substituted for the three years of experience for positions with a major responsibility for professional career or personal counseling


Preferred Qualifications

  • Master’s Degree
  • Three years of experience within a large public institution, NCAA Division I Athletics Department, and/or collegiate student services area
  • Demonstrated working knowledge of SJSU academic platforms
  • Demonstrated working knowledge of NCAA student-athlete eligibility requirements



Classification: Student Services Professional III
CSU Salary Range: $4,691/month - $6,683/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.


Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

  • Resume
  • Letter of Interest

All applicants must apply within the specified application period: August 2, 22 through August 15, 2022. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.


Contact Information

University Personnel


CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against the COVID-19 virus (including all booster doses of an approved vaccine for which an individual is eligible per current CDC recommendations) or declare a medical or religious exemption from doing so. As a condition of employment, any candidates advanced in a currently open search process should be prepared to comply with this requirement as well as with other safety measures established on the campus. The system wide policy can be found at and questions may be sent to


Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.


All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.


Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at


Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

San Jose, California

San Jose State is conveniently located on 154 acres in downtown San José, midway between San Francisco and the Monterey/Carmel area at the sunny southern end of San Francisco Bay, and is easily accessible from area freeways.

From its beginnings as a normal school that trained teachers for the developing frontier, SJSU has matured into a metropolitan university offering more than 134 bachelor's and master's degrees with 110 concentrations.

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