Associate Director, Career Services Operations | University of Chicago (UC) - Military Veterans

at Herc- Greater Chicago

Chicago, Illinois

Location: Hyde Park Campus Job Description: Serves as a resource to students, assessing student needs, directing students to resources, and referring students to coaching support as appropriate.   Common requests include but are not limited to assistance with identifying and utilizing career research resources, or connecting with a Career Coach or Career Advisor.  Collaborates with operations team members to ensure appropriate in-person office coverage to support needs of constituents including students, staff, employer representatives and faculty.  Manages office supplies including gift procurement for special events. Oversees annual budgeting process, working with senior career services leadership on tracking of approved budgets, ledger activity, and year-end forecasts. Manages administrative accounting for the Career Services office, including reconciliation of internal accounts with official University ledgers, and managing the administrative budget for the Harper Center office. Collaborates with Career Services team members and the accounting team on contract matters.  Educates and consults with the team on the contract process as well as expense reimbursement policies and procedures.   Leads end-to-end project management for select events such as the annual volunteer appreciation celebration.   Includes budgeting, project management, convening teams, marketing, and post-event debriefs.  E valuates programs, projects, and process effectiveness and drives both individual and team continuous improvement efforts .  Leads culture and teambuilding activities such as office holiday celebrations, teambuilding events, and farewell gatherings.  Participates in key onboarding and offboarding activities for Harper and Gleacher staff. Oversees calendaring activities for the Associate Dean of Career Services. Uses best practices to develop and execute organization's operational and overall strategic plan. Develops and implements relevant policies and procedures and ensures compliance. Works with minimal guidance in space, facilities, and equipment, including renovations, moves, maintenance and ongoing facilities operations. Performs other related work as needed. Preferred Qualifications Experience: Prior experience working in higher education and/or familiarity with MBA/business careers. Experience with managing programs or projects involving people who may or may not report to you. Technical Skills or Knowledge: Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, Outlook); willingness to learn new software programs. Basis statistical analysis skills. Strong database and Internet skills, with the ability to conduct thorough data searches. Preferred Competencies Outstanding verbal and written communications, as well as organizational skills. Work independently with little supervision; possess a self-motivated disposition; think creatively, identify opportunities for improvement, and recommend effective changes. Professional demeanor, including tact, discretion, and a customer service-oriented approach. Excellent critical thinking, analytical, and persuasion skills. work on projects simultaneously and meet strict deadlines with frequent interruptions. Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, alumni faculty, and corporate contacts. Working Conditions Current schedule for this position is Monday thru Friday, 8:30am ⓠ5:00pm. Work occasional extended hours and attend student events. Application Documents Resume/CV (required) Cover Letter (required) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.