Chicago, Illinois

Location: Hyde Park Campus Job Description: Student Affairs (40%) Manage Latin American and Caribbean Studies course offerings and cross-listings in the Registrar time schedules; oversee the preparation and distribution of the quarterly guide to Latin American Studies content courses; maintain course database. Manage the administrative processes related to CLAS academic programs, including tracking studentsâ™ progress toward completion of program requirements and processing required forms for administering the academic programs (dual major BA Paper certification, capstone project approval, minor paper submission, graduate certificate application, etc.). Support the CLAS program adviser in program management and development, as well as records retention, for the degree and certificate programs. Build communication plan for promotion of academic programs; create and distribute promotional materials for academic programs. Develop experiential learning opportunities through networking with relevant campus offices and external organizations; maintain experiential learning database. Connect with appropriate campus offices (Registrar, College Advising, Deans of Students, etc.) to ensure compliance with internal policies and to advise CLAS program coordinator, academic program committee(s), and students about University guidelines. Coordinate with the CLAS program adviser on matters of policy and reform with undergraduate and graduate Latin American and Caribbean Studies curriculum. Provide editorial support for updates to the College Catalog, Graduate Announcements, and CLAS website germane to the Latin American and Caribbean Studies academic programs. Manage the application and selection processes for CLAS fellowships and teaching assistantships; coordinate selection committee meetings; manage awards and appointments in coordination with relevant campus offices; guide students through administrative and reporting processes. Coordinate student program-related events, including recruiting/promotional activities for prospective BA and graduate certificate students, Tinker Field Research Grant presentations, professional development workshops, and other cocurricular activities. Public Programs (35%) Organize and implement CLAS events: serve as primary staff for events, including occasional evening and weekend events; manage logistical details for events, including communicating with invited guests and collaborators, arranging travel, reserving rooms, providing technical support, overseeing event publicity, arranging payments and reimbursements, etc. Create and disseminate video assets of recorded events, oversee editing and captioning processes. Contribute to Centerâ™s print and digital communications. Oversee social media communications, including blog and podcast. Supervise CLAS student worker(s)/intern(s) who work on communications and public engagement. Office Management (25%) Initiate Center financial disbursements and procurement; handle equipment and office supply needs; place orders and requisitions through the procurement system; process expense report submissions (GEMS); initiate and coordinate payroll and financial transactions with the SSD Local Business Center, including student and casual employee payroll, travel, reimbursements, and purchases. Run daily office operations and perform bulk of administrative duties, directly or by training and managing student workers. Tasks include: updating CLAS online and print directory; managing mail and deliveries; coordinating student worker and intern schedules; responding to faculty and student inquiries; and other tasks. Manage CLAS space, including suite of offices and seminar room as well as off-campus housing for international visitors. Administer public programs budget; analyze annual expenses to make budgetary recommendations related to public programs. Manage the maintenance of records and databases, including course database, fellowship database, and student/alumni database. Support the associate director with special projects as needed, including funding proposals and Center reports. Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries. Has moderate/high levels of interactions with faculty, researchers and staff for committee work or information Performs other related work as needed. Preferred Qualifications Education: Masterâ™s degree. Substantial course work in Latin American and Caribbean Studies and/or experience in the region. Flexibility to adapt to organizational changes and willingness to continue professional training. Good organizational and human relations skills; strong oral and written communication skills; ability to collaborate well and supportively in a small-staff, fast-paced setting. Experience: Experience working in higher education, including the coordination of academic programs. Experience with standard productivity software (MS Word, Excel, email), presentation software, and internet database/workflow tools required, experience with registrar and student database systems. Experience with social media platforms and website administration. Experience with Adobe Creative Suite (Photoshop, InDesign, Premiere Pro, Audition). Preferred Competencies Excellent organization, communication, and interpersonal skills. Demonstrated flexibility and adaptability to changing demands and pace of work. Attention to detail, ability to manage multiple tasks simultaneously. Ability to work effectively on teams and independently. Ability to translate strategic goals into practice. Spanish or Portuguese proficiency. Application Documents Resume (required) Cover letter (required) References (required) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.