Temporary Administrative/Program Assistant 2 | Northwestern University - Military Veterans

at Herc- Greater Chicago

Evanston, Illinois

Department: Temp Center Salary/Grade: TMP/01 Position: Temporary Part-time Administrative/Program Assistant 2 Hours: This is a part-time position ( 20-37.5 hours per week/ flexible) Pay: $22.00 per hour Campus: Evanston Approximate start date: 7/1/2022 Approximate end date: 12/31/2022 Northwestern University is seeking a temporary Part-time Administrative/Program Assistant 2 for the Evanston campus. Temporary Job Description:  Provides a variety of clerical & administrative support which may include filing, drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar. Principal Accountabilities: Documents & Databases Prepares manuscripts, scientific, technical &/or statistical documents. Proofs for spelling & grammar.  Enters information into spreadsheets &/or databases. Creates equations. Compiles routine reports, statistics, tables, charts, etc. from readily available information.  Website Coordinates content maintenance of websites &/or blogs. Trains &/or assists faculty &/or staff in updating their websites &/or blogs.  Accounting Processes accounts payables &/or receivables. Verifies income &/or expense. Resolves discrepancies & over/under budget problems. Enters, tracks, & maintains documentation & logs of financial transactions. Ensures that charges have posted to appropriate accounts.  Assists with reconciliation of accounts. Reviews budget statements. Investigates & resolves discrepancies. Prepares budget reports & spreadsheets.  Completes routine payroll actions.  Human Resources Processes a limited variety of routine HR transactions. Provides information on HR policies & procedures.  Coordination Coordinates supervisor's &/or dept calendar. Coordinates registration & travel.  Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.    Contacts Provides information via phone, e-mail, mail, etc.  Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.  Student Services Guides students through admissions process. Advises students of major/minor requirements. Reviews student files/records for academic progress & referral. Applies knowledge of federal & state regulations. Interprets existing policies & procedures; etc.  Supervision Coordinates work of receptionists, program assts, temporary/work-study students, etc.  Performs other duties as assigned.  NA Qualifications Required: A high school diploma or equivalent required. 2 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Software Required: MS Office suite 2013 (Word, Excel, PowerPoint, Outlook). Northwestern requires all staff and faculty to be vaccinated against COVID-19, subject to limited exceptions. For more information, please visit our COVID-19 and Campus Updates website. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on  EEO is the Law.     

Evanston, Illinois

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