Stony Brook, New York

Office Assistant 1 Required Qualifications: As per Civil Service Guidelines. Must have taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list. 70.1 Transfers are encouraged to apply. 70.1 Transfer Candidates must have been appointed from a Civil Service List and have served permanently in an appropriate title(s) for one year. Transfers must be within two salary grades. Brief Description of Duties: Perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Illustrative Duties : General Office Support: Answer questions from and provide information to various parties regarding agency activities, transactions, and procedures. Refer inquiries as necessary. Operate various communication systems such as telephones and computers; and keep records of such communications. Operate, and perform basic cleaning and maintenance on, office machines and equipment. Clear paper jams in copiers, scanners and printers; replace toner cartridges; and clean keyboards and screens. Schedule appointments and meetings using various office tools. Perform routine processing activities, including checking forms for completeness and accuracy. Arranges and schedules conferences or special events such as luncheons or ceremonies. Calculations: Maintain basic financial, accounting, and/or statistical records. Perform calculations and computations, primarily on computers and calculators, using known and standard formulas and methods. As needed and as directed, contact various internal and external parties to obtain information. Prepare, process, review, and record numerical transactions and records. This activity may include: processing bills and vouchers; reviewing or auditing calculations or statistics; or disbursing or receiving items of value such as cash or vouchers, including, for example, such tasks as calculating and collecting fees. Keyboarding and Document Preparation: Type, proofread, review, and correct correspondence, documents, records, and other written material. Transcribe hand-written materials. Make appropriate corrections for format, accuracy, and validity. Assist in gathering or compiling data for reports, graphs, charts, tables, or other products. Create graphs, charts, or other visual aids to display data. May also prepare routine reports or assist others in the preparation of reports, following established guidelines. Record-Keeping and Filing: Maintain, update, and correct records and files. Receive, screen, review, and verify documents, forms, applications, claims, and other documents for completeness, content, and accuracy. Establish new files by coding and numbering forms, creating folders, and compiling relevant material. Stores and Mail: Receive, pick up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores. Maintain files, correspondence, documents, records, materials, and stores pursuant to guidelines. Maintain various listings for mail service purposes. Process outgoing mail by inserting letters into envelops, sealing envelopes, and applying correct postage. May operate a motor vehicle to pick up and deliver mail. Inventory: Receive, unload, unpack, sort, store, count, and distribute goods received, following established procedures. Advise supervisor upon receipt of damaged goods or incomplete or incorrect shipments. Issue and may deliver goods from stock according to procedure. May package goods for shipment. Take periodic physical inventory and maintain perpetual inventory records. Keep shelves and stock clean, neat, and in proper place. Data Entry and Verification: Enter data and information into and retrieve data and information from computerized systems. Verify data previously transcribed or entered to detect errors. Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data from scanned documents. Other duties as assigned as appropriate to rank and school mission. Special Notes: This is a full-time position, 37.5 hours per week, Monday through Friday, 8:30 a.m. to 5:00 p.m. FLSA Nonexempt position, eligible for the overtime provisions of the FLSA. Internal and external search to occur simultaneously. Mandatory rehire roster candidates have preference. The selected candidate must successfully clear a background investigation. Resume/CV and cover letter should be included with the online application. This position may be designated 55 b/c and is subject to verification of applicant eligibility. In accordance with the New York State Department of Health (DOH) regulation that all hospitals and nursing homes "continuously require all personnel to be fully vaccinated against COVID-19," Candidates who are not already vaccinated must obtain the first dose of the vaccine within three (3) calendar days of acceptance of conditional job offer and must obtain any subsequent doses in accordance with the vaccine protocol. Candidates who are partially vaccinated, but not yet fully vaccinated, must complete their vaccination series within three (3) calendar days of job offer or in accordance with vaccine manufacture protocol, whichever comes later. The regulation also includes those who may be affiliated with or interact with employees of a hospital or nursing home. The regulation allows for limited exemptions with reasonable accommodations, consistent with applicable law. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university, The Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA . In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here . Visit our WHY WORK HERE page to learn about the total rewards we offer. Job Number: 2201782 Official Job Title : Office Assistant 1 Job Field : Civil Service Positions Primary Location : US-NY-Stony Brook Department/Hiring Area : School of Health Professions Schedule : Full-time Shift : Day Shift Shift Hours : Monday through Friday, 8:30 am to 5:00 pm Posting Start Date : Jun 13, 2022 Posting End Date : Jun 28, 2022, 3:59:00 AM Salary : As per Civil Service guidelines, Salary Grade 6 Hiring Rate $31,870 plus location pay of $3,026. For more information on Total Rewards, visit WHY WORK HERE https://www.stonybrook.edu/commcms/jobs/working-here/index.php Appointment Type : Permanent Salary Grade : SG6

Stony Brook, New York

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