Program Coordinator - Prison Education Project - University College | Washington University in St. Louis - Military Veterans

at Herc - Missouri

St. Louis, Missouri

Scheduled Hours 37.5 Position Summary Under the direction of the Program Director(s), executes administrative policies and procedures for the Prison Education Project (PEP). Assists in program development, faculty and student support, financial oversight, grant management. Job Description Primary Duties & Responsibilities Administrative Support for the Prison Education Project (PEP) Manages day-to-day communication with Program Director, University College administrators, WU faculty serving on administrative committees, teaching faculty, graduate student tutors, undergraduate interns, and Missouri Department of Corrections staff. Coordinates with WU Instructors teaching in the PEP to assist with orientation procedures including Volunteer In Corrections (VIC) certification process; facilitates communication between instructors and prison staff; help instructors with logistical issues (room availability, technical assistance). Holds new faculty and tutor orientation meeting in collaboration with Program Director. Manages graduate student tutors who maintain a daily presence at the prison, including recruiting students, guiding through the VIC orientation process, coordinating schedules, and daily supervision and support. Supervises undergraduate Federal Work Study students. Makes purchases for the program; order books and other required items; coordinate receipt and other required documentation with University College accounting staff. Monitors Mellon grant spending and budget; maintain financial records and assist with preparation of PEP budget in collaboration with Program Director and University College accounting staff. Maintains records and upgrade on-line forms, documents, and record systems used by various people who work for the program (e.g. Google Docs, Google Sheets, Calendar Todoist, etc.). Assists with planning, schedule, communicate, and attend meetings for PEP Executive Board, Advisory Board, and PEP faculty committees (e.g., Admissions, Advising, Curriculum, Programming, Alumni Program etc.). Initiates contracts for faculty, speakers, and tutors; book travel and lodging for speakers. Assists with Student and Faculty Support Manages student course registration process; collaborate with Program Director to determine class enrollment. Assists University College staff and Program Director in maintaining student records; request transcripts at previous colleges attended by students; monitor grade changes; assist with progress to degree charts and other student record documentation. Manages communication with incarcerated students through printed and electronic messages conveyed between the prison and the University. Assists Faculty in collecting pre-course information, completing course information forms and submitting course syllabi, scheduling courses and special sessions and exams. Facilitates course delivery, including ordering course books, preparing course packets and workbooks, uploading presentations, and gathering material for student computer lab server. Collects and processes course evaluations. Provides support for Reading Groups at the prison; order and purchase books, maintain records.   Support PEP Growth and Initiatives Collaborates with Program Director and University College staff to develop, implement, and manage the MECC staff degree program. Supports coordination and implementation of all activities for executing grants, including understanding grant guidelines and contracts. Manages grant activity, including expenditures, grant writing, reporting, budgets, evaluation, and strategic planning. Liaises between principal investigators, grant-funded employees and contractors, Washington University staff, and the Missouri Department of Corrections. Manages administrative problems and/or budget changes occurring during the awarded granting period. Manage Marketing and Event Planning Drafts, reviews, and edits content for marketing materials that promote and build PEP visibility through web, print, multimedia, and emerging communication vehicles. Maintains PEP website and collaborates in website design including faculty resources content, and review and maintenance. Assists with media relations, maintaining media contact database and responding to inquiries. Assists with organizing and publicizing special events both at the prison and on campus (lectures, colloquia). Assists with events including participating in the PEP Graduation Committee to plan and execute a ceremony at the MECC for graduating students. Other duties as assigned Working Conditions Moderate travel to the Missouri Eastern Correctional Center and the Womenâ™s Eastern Reception, Diagnostic and Correctional Center. Ability to work occasional evenings and weekends. Preferred Qualifications Masterâ™s degree with three to five years of experience in an academic setting. Familiarity with liberal arts curricula. Experience working in a prison setting. Strong communication skills, both verbal and written, and project management skills. Ability to work with a wide variety of people in an office environment. Familiarity with using online forms and documents for web-based record keeping. Demonstrated experience working with confidential projects using discretion and independent judgment. Familiarity with University Information Systems (SIS, Workday).   Individual must have a strong desire to nurture relationships and work with returning learners in a prison setting. Ability to project genuineness and warmth, while working with a wide variety of people in a counseling environment.  Excellent interpersonal and communication skills (written and verbal); a service-oriented communicator. Ability to multi-task, and work independently and collaboratively. Experience working with personal computers with a proficiency in word processing applications. Ability to handle confidential information responsibly and work on various projects to achieve the goals of the Prison Education Project. Required Qualifications High school diploma or equivalent high school certification and three years relevant experience. Grade G08-H Salary Range $19.56 - $30.35 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at to view a summary of benefits. EEO/AA Statement Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. 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