Evanston, Illinois

Department: Temp Center Salary/Grade: TMP/01 Position: Temporary Full-time Executive Assistant Hours: This is a full-time position ( 37.5 hours per week/ 8:30am-5pm / M-F) Pay: $23.00 per hour Campus: Evanston Approximate start date: 7/11/2022 Approximate end date: 11/4/2022 Northwestern University is seeking a temporary Full-time Executive Assistant for the Evanston campus. Temporary Job Description: This temporary Executive Assistant (EA) will be the primary administrative assistant to two senior leaders in the School of Communication: the Dean and the Associate Dean/Chief of Staff. Primary responsibilities Apply a high degree of independent judgment and discretion to manage the Dean’s complex calendar and decide on priorities to ensure effective use of the Dean’s time. Coordinate meetings for the Dean and Associate Dean, and collaborate with school administrators and staff to develop content and materials for meetings with internal and external stakeholders. Develop daily meeting briefings to keep the Dean informed/updated. Monitor the Dean's email as well and have the judgment necessary to flag messages for follow-up, and meet with the Dean and Associate Dean to provide reminders as follow-up to emails. Coordinate the Dean’s and Associate Dean’s travel. Coordinate a variety of meetings, events and team building activities, which may include managing logistics, distributing meeting materials, taking minutes, managing attendee lists, and coordinating room reservations and/or catering needs Exercise a high degree of independent judgment and discretion in the coordination of sensitive and confidential information and materials. Work collaboratively with other administrators and support staff throughout the University Other tasks may be requested. Qualifications Required: A bachelor's degree or the equivalent combination of education, training and experience; Strong writing and communication skills; High level of organizational skills and attention to detail; Diligent and can work independently; Experience working with confidential information; Professionalism; Flexibility, adaptability in a fast-paced environment. Software Required: MS Office suite 2013 (Word, Excel, PowerPoint, Outlook). Microsoft Teams Zoom Northwestern requires all staff and faculty to be vaccinated against COVID-19, subject to limited exceptions. For more information, please visit our COVID-19 and Campus Updates website. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on  EEO is the Law.     

Evanston, Illinois

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