Chicago, Illinois

Location: Hyde Park Campus Job Description: In collaboration with the Executive Director and program management team, produces quarterly and annual budget reports and forecasts. Facilitates transition to Airtable as point of record for internal budget process, including program managerâ™s tracking of program expenses, center expenses and other expenses. Tracks gifts/payments/pledges to ensure accurate allocation and deposit into proper accounts. Oversees receivables/payables for the Center. Monitors billing and payment follow-up for experiential learning program clients, donors, and sponsors, and pays Center expenditures. Generates invoices, tracks receipt of deposit of gifts and ticket revenue for paid events and experiential learning programs. Executes SAFE agreements for all Booth programs and inputs equity investments in Airtable, the platform of record for all equity investments.  Coordinates with Polskyâ™s head of data to ensure accurate equity tracking. Supervises Senior Assistant Director, Operations. Oversees all Center operations, including procurement and vendor relationships, shared space allocations, and stewardship support. Liaise with other Booth departments: Booth IT, Facilities, Accounting, and other academic Centers. Prepares and disseminates RFPs to faculty for entrepreneurial research grants. Oversees new staff onboarding, off-boarding, permissions, access and communication of the Centerâ™s policy to temp, contract and staff hires. Develops and executes a plan for increased student and staff engagement opportunities within the Polsky Center office suite.  Liaise with the Rustandy Center to develop shared goals for activities and engagement within the space. Drafts appropriate policies for staff, students, and alumni to access the Centerâ™s space and resources. Evaluates success of engagement activities through data collection and evaluation. Acts as a resource and subject matter expert for project team and provides analytical guidance. Interprets complex project issues and provides analytical guidance to a project team. Leads and coordinates the successful integration of vendor tasks and tracks and reviews vendor deliverables. Performs other related work as needed. Preferred Qualifications Education: Masterâ™s degree. Experience: A minimum seven years of experience managing projects, events and/or organizations. A minimum seven years of experience in an administrative or accounting support role in a department of similar size and scope. Technical Skills or Knowledge: Demonstrated proficiency with MS Office (Word, Excel, PowerPoint, and Outlook) as well as internet researching skills. Dreamweaver web publishing, MS Publisher and Adobe Acrobat skills. Understanding of database management and architecture. Strong knowledge and aptitude for general accounting procedures, familiarity with University accounting procedures. Preferred Competencies Outstanding verbal, written, and presentation skills, as well as organizational skills. Work independently with little supervision; possess a self-motivated disposition; identify opportunities for improvement and recommend effective changes, all while achieving key objectives resulting in desired outcomes. Excellent strategic planning, critical thinking, attention to detail, and persuasion skills. Proven ability to seek out, coordinate and appropriately disseminate information. Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions. Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty and corporate contacts in a multitude of communication methods i.e., in person, email, phone. Professional demeanor, including tact, discretion, and a customer service-oriented approach. Working Conditions Flexibility to occasionally work late or start early for Polsky Center events. Application Documents Resume/CV (required) Cover Letter (required) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. 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