Office Manager, Department of Campus Safety & Office of Residence Life | North Central College - Military Veterans

at Herc- Greater Chicago

Naperville, Illinois

Employment Status: Staff Description of Key Responsibility: Note that all functions described below must be performed, and it is normally the responsibility of the individual in this position to perform them and/or see that they are performed. 1. Oversee the selection, training, scheduling, evaluation and general supervision of student workers for the Department of Campus Safety and Residence Life for the positions of Front Desk, Switchboard and Shuttle Driver. These tasks include typing/word processing, copying, filing, Colleague entry, distribution of parking permits, answering phones, certifying drivers and operating a large passenger van. 2. Provide administrative and related support, as directed by the Director of Campus Safety to the Director of Campus Safety and Director of Residence Life. (i.e. incident report processing, expense reports and receipts, purchase orders) 3. Ensure that office supply inventories are maintained using the College purchasing system as appropriate, and that equipment – including copy machines and ID printers – are properly maintained. 4. Utilize the College's programs (i.e. Colleague, Informer, CROA , Merlin, etc.) to perform various administrative duties. Provide reports and information to assist with the day to day operation and strategic planning within Campus Safety and Residence Life. Responsible for the approval of reservations for the New Hall conference room. 5. Perform account management duties for the Department of Campus Safety and Office of Residence Life. Process charges and (corresponding filing) to students for parking related fees, ID replacements, and residence hall damages. 6. Assist with designing, assembling, preparing and disseminating information and publications to be used for brochures or web presence for the Department of Campus Safety. 7. Participate in the development of systems and procedures, which contribute to the efficient operation of the office, while maintaining confidentiality. Education/Training: A high school diploma is required. Some college or community college-level training is preferred. Experience: At least two years of experience in an office environment, particularly where dealing directly with the public is involved. Licenses or Certifications: A valid driver's license is preferred. Position Summary: To assist the Director of Campus Safety in coordinating, executing, and maintaining all functions related to Campus Safety. To provide administrative support for the Director of Residence Life and the management of the front desk area of the Department of Campus Safety and Office of Residence Life.