Contract & Grant Coordinator - Arts & Sciences | Washington University in St. Louis - Military Veterans

at Herc - Missouri

St. Louis, Missouri

Scheduled Hours 37.5 Position Summary With general supervision, this position is responsible for facilitating processes related to sponsored grants and contracts for their assigned department(s) and faculty researchers. The position is expected to provide support with proposal & budget development, submission, coordination with central offices (such as the Office of Sponsored Research Services), award setup, and post-award management & reporting, and financial transactions. Job Description Primary Duties & Responsibilities Independently assist Principal Investigators (PIs) with routine submissions of external grant proposals to agencies such as the National Science Foundation (NSF), the National Institutes of Health (NIH), Department of Defense (DoD), private foundations, and other sponsors. Ensures that all proposal requirements are complete and submitted to central offices (such as OSRS) and the sponsoring agency in a timely manner. For proposals that include sub-awards, coordinates with external partners to ensure that their budget and other application documents are completed and submitted in a timely manner. Ensures that all incoming awards are set up appropriately, coordinating with central offices such as OSRS and Sponsored Projects Accounting (SPA) as necessary. Communicates with PIs to provide them with information regarding new awards such as account numbers, approved budget, and award terms & conditions. Provides financial post-award support with issues such as personnel sourcing, budget adjustments, expense posting, and other transactions. The position will also be responsible for ensuring that PIs are provided with routine updates on budgets, burn rates, and available balances on sponsored projects and other departmental funds (startup, gifts, etc.). Provides non-financial post-award support with tasks such as progress report submissions, no-cost extensions, change in key personnel, grant transfers, and other activities. This will often require coordination with central offices to obtain institutional approval. Participates in available trainings and professional development opportunities to further growth in the field of research & grants administration. Provides coverage to other department(s) within Arts & Sciences during busy submission periods or at other times of need as assigned by supervisor. Other duties as assigned. Preferred Qualifications Bachelorâ™s degree. Experience with Workday Financials and HR, Cognos, WU & sponsor regulations, policies, and guidelines.   Working knowledge of Uniform Guidance and regulatory requirements for sponsored grants and contracts.   Ability to handle multiple tasks simultaneously in an environment with frequent interruptions and deadlines.  Exceptional interpersonal skills. Ability to analyze call for proposals and funding opportunity announcements and communicate requirements to PIs and other stakeholders. Ability to produce and analyze results of financial reports for research grants and present/communicate trends and financial budget status and risks to PIs in easy to understand fashion A self-motivated individual driven by challenge with the ability to work independently with a high degree of reliability, accuracy and productivity. Strong desire for growth and professional development within the field of research & grants administration. Ability to manage and prioritize multiple tasks and deadlines with varying degrees of pressure; ability to exercise judgment and take corrective action. Ability to modify oneâ™s own behavioral style to interact with Faculty staff, and students in a fast paced environment, sometimes under pressure and respond to their needs with a high level of professionalism. Effective interpersonal skills, good written and oral communications, remain calm under pressure, and ability to maintain confidentiality with sensitive information. Ability to travel to various on- and off-campus locations. Required Qualifications High school diploma or equivalent high school certification and three yearsâ™ experience working in accounting, grants and/or payroll. Grade G09 Salary Range $42,100.00 - $69,600.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at to view a summary of benefits. EEO/AA Statement Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âQuick Applyâ? options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âQuick Applyâ? page by clicking âNextâ? at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.