Social Sciences Collegiate Division Coordinator | University of Chicago (UC) - Military Veterans

at Herc- Greater Chicago

Chicago, Illinois

Location: Hyde Park Campus Job Description: Assembles and maintains the SSCD Core teaching schedule, comprising over 300 course sections each year, in consultation with the Coreâ™s faculty chairs and the Masterâ™s office, and submit and maintain the SSCD Core online course schedule. Assists the Teaching Fellows Program Faculty Director in coordinating the teaching schedules of post-doctoral Teaching Fellows and communicating information about Teaching Fellowsâ™ teaching assignments to relevant groups. Coordinates instructor desk copy and student book orders for the eight SSCD Core sequences by soliciting common reading lists from each sequence, submitting bookstore orders, and working with publishers to obtain instructor desk copies. Coordinates SSCD Core meetings, training workshops, and events, such as evening lectures and film screenings. Interprets and conveys relevant policies to students, staff, and academic personnel, bringing concerns to the SSCD Masterâ™s attention, and liaise between Core instructors and other University offices to access resources, resolve problems, and locate information. Assists the SSCD Coreâ™s faculty chairs in support of their responsibilities within the SSCD, including communicating with the instructional staff on the chairâ™s behalf, scheduling staff meetings, resolving logistical issues, and other appropriate tasks that enable the faculty chairsâ™ work. Manages graduate student teaching appointments in the SSCD by establishing and communicating policies and procedures for appointment processing; receiving, auditing, and recording requests for teaching assistants, preceptors, and graduate student lecturers; sending and tracking offers; coordinating payments with the College Deanâ™s office and graduate divisions. Maintains the SSCD portions of the College Catalog and online course schedules, including the Social Sciences Core and Civilization Studies sequences, Democracy Studies, and other SOSC offerings, by compiling content from various programs and majors, proofreading and reviewing content for accuracy, communicating College deadlines and policies, and collaborating with the Registrarâ™s office to resolve problems. Coordinates SSCD curricular initiatives by soliciting course information, coordinating faculty committees, and communicating program information to relevant groups. Collaborates with the Masterâ™s office to develop and implement strategies for supporting faculty-proposed curricular initiatives and student research projects. Develops and maintains reports on course offerings, enrollment, and teaching and support data analysis related to curricular development and planning. Compiles and submits quarterly reports on special honors and BA thesis papers. Creates and maintains content for SSCD websites. Facilitates the SSCD Masterâ™s communications by maintaining listservs, distributing messages, and coordinating joint communications with other units. Produces and distributes print and digital promotional materials, such as newsletters, posters, and e-mail announcements. Collaborates with College Communications to expand the online presence of SSCD programs, events, and initiatives. Tracks spending in the SSCD Core and Democracy Studies and prepares regular budget projections. Processes payments and manages procurement associated with SSCD Core, Civilization Studies, and Democracy Studies events, initiatives, and day-to-day operations. Tracks undergraduate research awards and administer award payments. Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries. Interacts with faculty, researchers, and staff for committee work or information. Performs other related work as needed. Preferred Qualifications Education: Bachelorâ™s degree in related field. Experience: Experience working in university administration or a university environment. Experience working with confidential information. Knowledge of the University of Chicagoâ™s unique culture. Experience writing or editing content for publication or distribution to a professional audience. Technical Skills or Knowledge: Proficiency in Microsoft Office Suite. Working knowledge of file sharing programs and social media applications. Learn new systems and adapt to change. Preferred Competencies Strong organizational skills and the ability to establish, adapt, and execute plans in a decentralized environment. Handle multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines. Excellent oral and written communication skills. Collegial attitude and the ability to take initiative in facilitating the work of others. Work effectively with supervision and as a part of a team. Working Conditions Office environment. Minimal physical effort; keyboarding, bending, stooping, light lifting, sitting, standing. Application Documents Resume/CV (required) Cover Letter, which is to include your interest in this position (required) References Contact Information (3)(required) The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.