Administrative Coordinator II - Neurosurgery | Washington University in St. Louis - Military Veterans

at Herc - Missouri

St. Louis, Missouri

Scheduled Hours 40 Position Summary This position coordinates office functions, programs and schedules, provides administrative services, and performs specialized/technical duties with minimum supervision. Job Description Primary Duties and Responsibilities Coordinates staff services, interoffice activities, schedules, programs, and related administrative needs. Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department. Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports, and notifications as necessary. Evaluates and recommends purchasing sources. Assists with telephone problems, works with vendors to establish and verify terms and agreements. Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received. Monitors the general maintenance of the building, notifies maintenance of problems, places work orders, and follows-up with housekeeping on the completion of tasks. Develops budget reports, implements financial monitors, cost transfers, and payroll/purchasing processing. Assists with visitors and customers questions and needs. Assists with payroll processing and other clerical functions when needed. Performs other duties as assigned. Preferred Qualifications Working knowledge of general office equipment, including word processing, FIS, FOCUS, and similar programs. Supervisory skills. Required Qualifications High school diploma or equivalent high school certification. Three years of relevant experience . Grade G08-H Salary Range $19.56 - $30.35 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits. EEO/AA Statement Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âQuick Applyâ? options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âQuick Applyâ? page by clicking âNextâ? at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.