Evanston, Illinois

Department: WCAS Economics Salary/Grade: NEX/11 Job Summary: Coordinates administrative processes & prioritizes, directs, & responds to business matters involving administrative functions associated with education, research, &/or operations.  Creates & maintains associated documents, spreadsheets, databases, meetings, special events, etc. & alerts supervisor of critical issues & upcoming events. The Department of Economics is looking for a highly motivated individual who has excellent customer service, communication and organizational skills to join our team. The Events Coordinator/Faculty Administrator manages events and faculty administrative processes in the Department of Economics.  Events include weekly seminar series in fall and spring quarters (~80 seminars), conferences, center events, lectures and other special events.  Assists faculty with an array of administrative processes including expense reports, editing documents, travel coordination, websites and special projects.  Provides main office coverage when Program Assistant is out of the office or away from desk. For full consideration, please include a cover letter with your application. Please note : This position sits in a shared main office setting.  Specific Responsibilities : Documents & Databases Independently responds to and composes correspondence.  Creates and maintains standard spreadsheets and/or databases. Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources. Determines format, elements, trends, etc. Website Maintains websites and/or blogs. Creates new web pages and/or updates standard information/data within the application’s content management program. Creates and edits faculty research websites. Accounting Prepares forms. Verifies appropriateness and accuracy of charges. ADD Reconciles expenses on University Procurement Card. Coordination Manages registration and travel.  Organizes and coordinates events which may include creating timelines. Collects agenda items and background materials. Creates registrant profiles. Coordinates complex itineraries involving domestic and/or international travel, etc.  Prepares annual event, conference and/or meeting budget. Verifies invoices and expense reports; and/or reconciles to budget. Coordinates weekly seminar series in fall and spring quarters; communicates with speakers, compiles schedules and coordinates logistics.   Plans and coordinates center conferences; manages registration, reserves space, plans meals, coordinates logistics. Uploads faculty CV’s and vitas on annual basis. Assists with junior faculty recruitment in winter quarter. Assists faculty with expense reimbursement, travel planning, editing documents, and special projects. Contacts Screens and prioritizes incoming calls.  Responds to inquiries. Researches information to resolve problems or issues. Supervision Coordinates work of receptionists, program assts, temporary/work-study students, secretaries, research/clerical assts, interns, etc. Miscellaneous Provides main office coverage (answers phones, greets visitors, sorts mail, maintains copiers, etc.) when Program Assistant is out of the office or away from desk. Performs other duties as assigned. Minimum Qualifications: HS diploma or equivalent required. 4 years' administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) Strong customer service skills Attention to detail and multi-tasking Team player Ability to work independently and exercise judgment Excellent initiative and resourcefulness Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required Preferred Qualifications: Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience. Benefits: At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Work-Life and Wellness: Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Professional Growth & Development: Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern requires all staff and faculty to be vaccinated against COVID-19, subject to limited exceptions. For more information, please visit our COVID-19 and Campus Updates website. The Northwestern campus sits on the traditional homelands of the people of the Council of Three Fires, the Ojibwe, Potawatomi, and Odawa as well as the Menominee, Miami and Ho-Chunk nations. We acknowledge and honor the original people of the land upon which Northwestern University stands, and the Native people who remain on this land today. Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Click for information on  EEO is the Law.     

Evanston, Illinois

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