Assistant Director - Undergraduate Admissions | Washington University in St. Louis - Military Veterans

at Herc - Missouri

St. Louis, Missouri

Scheduled Hours 37.5 Position Summary The Assistant Director position is part of the Undergraduate Admissions Office team, focused on helping the University meet its goals of enrolling a talented and diverse student body. This position is responsible for the recruitment, evaluation, selection, and yield of applicants. Duties include leading, managing, organizing, and staffing recruitment events and programs; interviewing students; providing counseling and service to students and families about the University and the college decision process; reviewing and evaluating applications to render admission decisions; and developing and maintaining relationships with school counselors and others. This position represents the University and office internally and externally. The Assistant Director position supports one or more project or program areas within the Admissions Office (as assigned). Strong professional judgment, initiative, flexibility, and a collaborative mindset are required. Job Description Primary Duties & Responsibilities   Recruitment Management Manages recruitment territory that involves interacting with students, parents, and counselors at high school visits, college fairs, panels, and college recruitment. Works closely with high school counselors and Community Based Organizations (CBOs) to develop strong relationships for the University. Excellent communication skills and knowledge about the University, St. Louis, and admissions are critical. Must maintain a professional demeanor at all times as a representative of the University. Application Evaluation and Selection Process Reviews and evaluates applications and participate on committees to make admissions recommendations and decisions aligned with institutional goals. Confidentiality and thoughtful consideration of applicants are a must. Must have the ability to work independently following admissions guidelines; leads and participates in discussions and decision-making processes; keeps pace with reading expectations; and meets all deadlines throughout the reading season. Service Conducts information sessions about the University and Admissions for prospective students and families. Provides customer service by answering phone calls and emails from prospective students and parents. Interviews prospective students who visit campus. Answers questions about the University, admissions, and St. Louis. Works with faculty, deans, and representatives from other departments at the University to support recruitment and enrollment efforts. Must be able to make mature decisions and recommendations. Project Management/Support Manages or supports project or program area(s) as assigned. If applicable, maintain program budget(s) based on guidelines set by departmentâ™s budget leadership. Collaborates with colleagues, supervisor, and departmental leadership (as needed) to ensure project success. Performs other duties as assigned. Applicant Special Instructions The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Working Conditions The position will be located in an open office environment. As conditions merit, this position may be required to work remotely. Travel and attendance at many events on and off campus is necessary, which may include international travel. Travel expectation is six to eight weeks per year. Must transport recruitment materials to high school visits, college fairs, and group meetings. Work outside of normal business hours is necessary throughout the year. Position requires heavy use of the computer including an electronic application reading system in the office and at home. Ability to lift/move up to 20 lbs. Preferred Qualifications One to three years of higher education or related experience, preference given to admissions. Previous presentation experience. Previous project management experience. Fluency in more than one language. Experience working with diverse populations. Strong oral and written communication skills. Excellent decision-making skills, strong judgment when communicating with prospective students and public. Experience using Microsoft Office, Word, and Excel. Strong organizational skills. Willingness to work hard, strong team player, positive attitude. Ability to take initiative for projects and improvement. Ability to work outside of standard University work hours. Ability to travel (anticipated time commitment 6-8 weeks). Strong attention to detail. Strong communication skills. Excellent oral and written communication skills. Ability to balance many tasks. Must be able to work independently. Ability to interpret data, detail orientation, in addition to being able to see the âbig pictureâ?. Required Qualifications BS/BA degree required. Experience using Microsoft Office, Word, and Excel. Grade G08 Salary Range $38,100.00 - $63,200.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at to view a summary of benefits. EEO/AA Statement Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âQuick Applyâ? options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âQuick Applyâ? page by clicking âNextâ? at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.