St. Louis, Missouri

Scheduled Hours 37.5 Position Summary This position is an integral part of the Olin Business School Accounting Department.  It will be responsible for supporting the operational functions of the school, providing analysis, reconciliations, and audit functions to provide adequate and effective internal controls and to help support decision making and ensure the efficient use of resources. This position also acts as the accounting representative for Olinâ™s operational departments and is responsible for all aspects of financial document processing, including, but not limited to, processing all accounts payable functions in accordance with University policies and procedures. This position provides customer service support to faculty, staff, and students. Job Description Primary Duties & Responsibilities Operations Research, Review and Analysis This role will serve as the financial business partner to project and operational stakeholders relating to OBS facilities and overall operations. It will involve both process and transactional review and reporting, preparing materials for project review meetings and other financial project reports and performance metrics to assist leadership with making informed decisions. Will work with management to research and Analyzes organizational activities, as well as provide recommendations and implementation strategies for organizational and operational efficiencies. Duties will include audit, analysis and reporting for the third-party vendor supporting the operations of the Charles F. Knight Executive Education & Conference Center and for other OBS activities. Requires overall understanding of infrastructure elements and how they relate to a cohesive reporting structure. Responsibilities include establishing and maintaining acceptable business practices and effective controls. Develops procedural documentation (or enhance and/or update established documentation) through research and analysis for program, operating and financial activities of the OBS in coordination with OBS departments. Provides recommendations for operational efficiencies across OBS. This includes a wide range of activities, from program related initiatives such as partnerships held with other universities and institutions to a wide range of internal practices and procedures. Financial Operations Serves as the Accounting Department representative for operational and support departments at OBS. Responsible for complete processing of financial transactions related to accounts payable and receivable functions (check request, travel reports, purchase orders, interdepartmental orders, receipt vouchers, etc.). Must ensure efficient, accurate, and timely completion of all transactions, ensuring proper approvals and documentation are obtained. Provides support for annual budget and monthly reporting process. Acts as purchasing agent for OBS departments, understanding departmental needs, budget restrictions, and policies and procedures. Acts as liaison between vendors, departments, OBS Accounting and WU Central Area Departments to resolve any questions or issues. Supervises student workers. Assumes document processing responsibilities for other Accounting Assistant staff as needed for proper workflow.  Assists in interviewing and hiring new staff; providing training to new staff and ongoing training of existing staff. Assists Associate Director of Accounting with projects and perform other duties as assigned.   Working Conditions Normal office environment, typically sitting at desk. Occasional lifting (>25lbs). Ability to work in a multi-level office building. Ability to travel by walking and use of vehicle to on and off campus locations.   Preferred Qualifications Working knowledge of/experience with Universityâ™s systems, policies, and procedures.  Demonstrated interpersonal skills with the ability to establish and maintain positive working relationships with co-workers, supervisors, employees and vendors. Strong analytical, problem solving and decision-making capabilities; ability to properly assess pertinent data and develop a framework for effective and practical solutions to complex issues. A self-motivated individual driven by challenge with the ability to work independently with a high degree of reliability, accuracy, and productivity. Ability to manage and prioritize multiple tasks and deadlines with varying degrees of pressure; ability to exercise judgement and take corrective action. Skill in utilizing personal computer, spreadsheet, word processing, and electronic mail applications to prepare analysis and communicate with others. Ability to analyze all types of payments and corresponding documentation to determine if the transactions are within applicable policies and procedures. Excellent written and verbal English communication skills to communicate effectively with customers, co-workers, supervisors, employees and vendors.  Demonstrated ability to work in a team environment and be an effective team player. Demonstrated ability to type with speed and accuracy. Strong analytical and mathematical skills. Ability to handle confidential information responsibly. Must be able to convey a professional image. Ability to identify and resolve workflow issues relative to continuously changing needs. Must be flexible as priorities can change with very little notice. Required Qualifications Bachelorâ™s degree or equivalent work-related experience. Also must have a minimum of one-year accounting/finance work experience. Excellent computer and organizational skills and knowledge of financial systems and Microsoft Excel & Word. Grade G09 Salary Range $42,100.00 - $69,600.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits. EEO/AA Statement Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âQuick Applyâ? options. 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