St. Louis, Missouri

Scheduled Hours 40 Position Summary Pre and post award activities in addition to research administration oversight including personnel, payroll, budgeting, and operations management. The Department of Neurosurgery is seeking a grant and/or research administrative professional to join our team during an exciting time of growth and transition. We seek an independent working and self-motivated (but still a team player) individual to join our administrative team. Our team assists Department Investigators in the submission of and/or management of their grants and finances, as well as other administrative aspects of managing the business of a clinical- and basic-science Department. Applicants from a wide-range of experience will be considered. Job Description Primary Duties & Responsibilities Oversees faculty and resident grant submissions and liaise between grants support staff and neurosurgery faculty and residents. Educates faculty and residents about most current grant policies and procedures. Works with faculty and residents to identify federal and private funding opportunities. Coordinates departmental Principal Investigator monthly meeting and present updates as necessary. Provides resources such as document templates, standardized departmental statements, WU programs and services, and corresponding costs for inclusion in grant application. May plan and develop research division budgets. Oversees payroll function, including visas, identify and assign payroll to appropriate sources and enter directly into HRMS. Manages purchasing, ensuring maximum utilization of funds. Approves purchasing documents and provides guidance to purchasing staff on appropriate expenditures according to specific grant policies. Prepares and analyzes financial reports on all research accounts and distributes/discusses with Principal Investigators as needed. Works with PIs to provide fund management and make any necessary budgetary changes. Prepares, analyzes, monitors, and manages grant budgets and ensures appropriate and timely expenditures and reconciliation of funds. Works with PI to develop, compile and submit the entire grant according to established agency/university guidelines. Enters budget online, obtains signatures, etc.  Works with OSRS to ensure timely implementation of contracts and subcontracts. Transfers PI grant files into Wash U and to new institutions or new departments. Closes grant accounts; submits final progress report and final invention statement (if applicable) to the appropriate agency. Obtains signatures and forwards grant financial status reports. Assists PIs with internal and external requests for grant-related information. Creates, addresses, and processes correspondence with granting agencies. Organizes and maintains grant files. Conducts fund searches for PIs.  Assists PI with obtaining potential grant applications/ instructions with help from OSRS. Responsible for the oversight and day-to-day management of research administration. Serves as liaison between faculty/staff in communicating policies and procedures. Implements and maintains grant submission, monitoring, and renewal procedures to ensure efficient work flow Completes special projects as directed by the senior management. May maintain personnel records; directly oversee scheduling of employees, evaluation process and personnel problems. Works with PI to develop job descriptions for new positions or promotions.  Reviews and screens job applications and applicants; conducts interviews, hire and/or make recommendations for hiring new personnel. Preferred Qualifications Masterâ™s Degree preferred. Supervisory experience preferred. Working knowledge of computers spreadsheets word processing, organizational, verbal, written and interpersonal skills. Knowledge of AIS, HRMS, RAPS, FOCUS, Adobe Acrobat, Microsoft Office, PC, PDS, SUBS, agency guidelines, etc. Required Qualifications Equivalent of Bachelorâ™s degree with six years of experience in accounting or related field including a minimum of two years of experience in grants administration or ten years of combined education and related experience. Grade G12 Salary Range $53,900.00 - $92,200.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at to view a summary of benefits. EEO/AA Statement Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âQuick Applyâ? options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âQuick Applyâ? page by clicking âNextâ? at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.