Durham, North Carolina

School of Medicine:

 

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

 

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

 

 

Occupational Summary

Lead the Duke Cancer Institute’s [DCI] human resource team for School of Medicine staff.  Manage all aspects of the Human Resources function to effectively and efficiently manage the program and implement human resource policies.

 

Work Preformed

Program Management 

Prioritize all HR work, assigning duties and responsibilities to staff as appropriate; manage the workflow. 

Collaborate closely with Duke Departments such as Duke Office of Clinical Research [DOCR], Research Administrators Career Initiative [RACi], School of Medicine [SOM], SOM Management Center, Staff and Labor Relations [SLR], Rewards and Recognition [R&R], and Recruitment.  Maintain close collaborative relationships with colleagues throughout the institution. 

Consult with DCI leaders regarding organization structure and optimal staffing. 

Develop and implement tracking methods and metrics for all major HR activities.

Conduct comprehensive assessment of existing HR programs and processes to identify redundancies and opportunities for improvement; audit processes, procedures, work flows, and policies to analyze trends and identify improvements. 

Standardize processes and workflow.  Develop and write SOPs for DCI HR and departments. 

Triage, manage, and ensure completion of all incoming HR requests to include but not limited to position management, recruitment, compensation and classification requests, and employee relations. 

Contribute to manager training including development of training materials and documents.

 

Compensation and Position Management 

Partner with leadership to ensure appropriate job classifications, organizational structure, and manage and oversee classification changes including the approval process. 

Manage DCI Labor Management Committee agenda, process, and decision implementation.

Oversee and manage the HR component of annual salary setting.  Set annual increases in collaboration with leadership. 

 

Staff and Labor Relations

Manage and oversee staff and labor relations issues; interface with SLR representatives; provide employee relations counsel to managers and staff.  Advise managers on appropriate corrective actions to ensure fair and equitable treatment that conform with policies. 

Provide expert counsel to managers, staff, and leadership on policies and regulations including Duke, School of Medicine [SOM], Payroll, Finance, and FMLA.  Advise managers and staff on how policy impacts their situation.  Collaborate with leadership on position management, personnel issues, policy development, training, and implementing policies. 

 

Supervision

Lead, supervise and manage assigned staff to include day-to-day assignments, work schedule, work location, time off requests, conduct yearly evaluations, and actively engage in performance management including coaching, career development, training and corrective action.  Hire and terminate staff.  Create a team culture that fosters open communication, motivates staff, and encourages creativity.  Provide staff with clear measurable goals, monitor performance and quality of work.  Assign staff duties and responsibilities; cross-train and reassign as needed.  Foster and encourage the professional development of staff. 

 

Other work as assigned. 

 

The intent of this position description is to be representative of the general nature, level, and types of duties and responsibilities that will be required of this position and shall not be construed as a declaration of the total specific duties and responsibilities.  Employees may be directed to perform job-related tasks other than those specifically presented in this description.

 

Preferences

Experience with SAP, iForms, compensation planning.  Expertise in computer programs such as Word and Excel. 

 

Minimum Qualifications

 

Education

Work requires a general business or personnel background generally equivalent to a bachelor's degree in a related field.

Experience

 

Work requires three years of business and/or administrativeexperience, with exposure to human resources activities, to acquire knowledge of human resources policies and procedures necessary to manage the personnel activities of a department of division. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

 

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

 

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

 

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

 

Durham, North Carolina

As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

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