at Duke University and Duke University Health System

Durham, North Carolina

Duke University:


Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


Occupational Summary

Manage and coordinate the human resources activities of the Department of Biomedical Engineering including research staff searches, iForms actions, all visa cases/activities, new hires, and special projects.  This would include recruitment, placement and termination of employees, classification and salary administration, interpretation of personnel policies, and employee relations functions to meet University and departmental objectives. Successful candidate must be able to act in a professional manner and maintain a high degree of confidentiality in all areas of this position.  This position reports directly to the BME Business Manager and to the BME Chair, and works closely with the Department HR Specialist.

Important to note that while there may be a possibility for some future remote work, this position requires on-site work, Duke’s West Campus.


Work Performed


Interpret personnel policy intent and/or acceptable management practices to ensure fair and consistent application of University policy, develop and/or recommend departmental policies in accordance with established University policy.  Coordinate and manage staff recruitment, screening, and interviewing of applicants for departmental positions using Academic Jobs On-line (AJO) as specified by the University’s Management Center; provide guidance on selection and placement of employees in positions to achieve departmental objectives; ensure departmental compliance with EEO and other applicable requirements for all department hires. Advise departmental management and faculty on pay issues, personnel problems, classification issues, performance appraisal, employee relations issues, and/or grievances and determination of appropriate disciplinary actions.  Maintain liaison with Human Resources and other appropriate offices in order to respond to special requests and to facilitate personnel actions as required.


Research Staff Hires (including Visa related cases):

Initiate required advertising process through AJO.  Update recruiting and hire in AJO as process evolves to meet EEO requirements.  Draft offer letters to new employees as required.  In the case of foreign nationals, initiate immigration and visa actions, and coordinate actions with other university offices as necessary.  Request AP checks for payment of various visa application fees. Prepare visa applications for new hires and extension of stay for current employees who are non-citizens, transfers. Notify department business manager and Visa Services about special cases and/or terminations.  Correspond with BME management on all problem issues. Make sure new hires are familiar with the university and the local environment.  This applies for all cases (those who are employed and receiving salary from the university as well as those who are self-funded visitors).



Initiate & Maintain Communications and Webforms for Foreign Nationals: Initiate & track continued employment eligibility of foreign nationals hires and communicate specifics to faculty supervisors, payroll coordinator and business manager as necessary and process actions all actions required.  Excellent organization skills are required to maintain records, review & reappointment schedules, and allowing sufficient time for processing various actions.



Other Duties:

Responsible for updating and maintaining the BME space inventory in Web Central.  Work closely with department administrators to be sure occupants, and responsible people for all space is accurate, and is assigned the correct room use and function codes. Maintain access (electronic & key-related) for all BME personnel. Compile and prepare a variety of space reports and analyses reflecting various personnel and/or payroll data as requested   


As required, and delegated by supervisor, assist with special projects that include department reviews and/or events including visits by Industrial Review Board, faculty retreats, site visits, and other department functions. 


The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.


Skills Preferred:

iForms, dFac, AJO, Visa webform, AP check request, ET&R trip processing

The intent of this job description is to provide a representative and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Essential Physical Job Functions














Minimum Qualifications




Work requires a general business or personnel background generally equivalent to a bachelor's degree in a related field.




Work requires one year of business and/or administrative experience, with exposure to human resources activities, to acquire knowledge of human resources policies and procedures necessary to manage the personnel activities of adepartment of division.  OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Durham, North Carolina

As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

Similar jobs