at Duke University and Duke University Health System

Durham, North Carolina

School of Medicine:


Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.


Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


MBS Program Coordinator

Job code #2321

Level 10


Occupational Summary:

Programmatic support of the Master of Biomedical Sciences program, to plan, coordinate, and administer needs related to specified programs for 4 MBS academic tracks.


Work performed:

  • Make operational and program decisions for the successful achievement of three new academic tracks. To include MBS-BTE (Bridges to Excellence), MBS Prep (Postbaccalaureate Research Education Program), and MBS Nutrition. Oversee the MBS Selectives, coordinate selective offerings with outside programs and mentors for individual study opportunities.
  • Independently generate reports to monitor Master of Biomedical Sciences program’s effectiveness. Recommend and implement modifications to improve all four tracks.
  • Plan and coordinate arrangements for seminars and conferences. Establish speaking engagements for Assistant Dean of Pre-Medical Education, MBS. Provide support by attending meetings and serve as resource person for 24+ faculty members. Liaison with administrative personnel and external agencies concerning policies and procedures. Train employees in proper methods and ensure correctness of work. Maintain MBS program and Assistant Dean’s calendar to include scheduling meetings.
  • Prepare MBS Training Grant and progress reports for NIH and/or other grantors. Monitor and reconcile budgeted funds.
  • Budget for and coordinate public events, such as: orientation, graduation, and information sessions, along with coordinating the admissions, curriculum, & end of year review meetings. Coordinate these events with new ideas and themes, provide resources and materials to expand or replace existing program with the oversight of the Administrative Manager, MBS.
  • Coordinate public relation activities in support of the MBS program, such as: writing MBS newsletter, emails, eblasts. Develop plans and schedules to release publicity materials to faculty, students, applicants, and alumni. To include 47 current MBS students, 254 alumni students, as they work through gap years, medical school, and residency.
  • Maintain liaison with Duke Departments and interface with external organizations to ensure cooperative efforts and resources are utilized. To include Durham Technical Community College for EMT course, MedHub for the LMS Platform, RedCap to provide data management, East Carolina University’s Brody School of Medicine and University of South Carolina Greenville School of Medicine for the Bridges to Excellence pathway, Nutrition pathway. Preparation of posters, presentations for the AAMC annual meetings.
  • Oversee 6+ student hires, reviewing work and approving timecards.
  • Provide back-up support to MBS staff assistant duties, to include reconcile corporate card expenses through Concur, maintain department records, contracts, MOU’s, assist with student assessments, course evaluations for record retention. Assist with letters of recommendations for MBS students applying to health professions. Oversee gap year experiences and job placements, collect, and maintain data for MBS students and alumni. 


For additional information on three new MBS tracks :



Work requires analytical, communications and organizational skills generally acquired through the completion of a bachelor’s degree program.



Work requires one year of experience in program administration or involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Or an equivalent combination of relevant education and/or experience.


Preferred Experience:

Bachelor’s degree preferred, with three years’ experience in academic administration.

A master’s degree in a business related field may be substituted for 2 years’ experience or any other equivalent combination of relevant education and/or experience.


Special Requirements (Critical knowledge & skills):

Ability to manage multiple projects simultaneously and independently, working with a diverse faculty and staff. Must demonstrate initiative, be able to set priorities, be comfortable with making decision. Must be familiar with Microsoft Office Suite. Strong communication skills, a warm and professional demeanor, and commitment to the program goals are essential. Must speak with authority and be able to manage complex relationships. This position may include travel, weekend, and evening work occasionally.


Job Code: 00002321 PROGRAM COORD
Job Level: 10


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Durham, North Carolina

As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

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