at Duke University and Duke University Health System

Durham, North Carolina

Duke University:


Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.


Occupational Summary:

Perform a variety of specialized, complex activities in the coordination of a large department's Human Resources. Strong emphasis on proactive problem resolution and departmental communications. Specialize in maintaining all employee’s information for purposes of tracking and reporting. Maintain records of employment, processes necessary paperwork ensure that HR processes are in compliance with the University’s guidelines as well as state, federal, and local regulations.


Work Performed:


HR Management: 25%

  • Manage and review all Department personnel forms for completeness, accuracy, timing, and conformity to budget and policy guidelines to include faculty appointments; make recommendations and process forms as appropriate; identify and research unbudgeted or potentially inappropriate actions or requests and report to HR management regarding resolution or disposition.
  • Maintain liaison with HR managers, departmental business managers, administrative staff, Department senior management, Human Resource representatives and others as necessary to obtain and provide information as needed.
  • Guide A&S Departments through Human Resources procedures for employees and ensure they understand them.


HR Reporting and Analysis: 30%

  • Collaborate with the HR Manager in creating reports based on information maintained in staff trackers and other information located in the database: open and filled positions, disciplinary action, performance improvement, paid leave etc.
  • Collaborate with the HR Manager in maintaining information posted on A&S website to ensure departments within Trinity are compliant with the policy and guidelines set by Duke.
  • Communicate and educate departmental/Duke personnel policies and/or benefit changes. Investigate, document, and resolve unique payroll and human resource problems and issues.
  • Collaborate with the HR Manager in the preparation of annual salary budgets for faculty staff, house-staff, and bi-weekly employees.


  • Coordinate the maintenance, recording, preparation and reporting of data related to a large department's personnel information; coordinate and maintain the entry of human resource and payroll data and the generation and distribution of related reports and information.
  • Maintain updated personnel records for all departments within A&S such as resumes, performance reviews, terminations, etc.
  • Maintain staff tracker to reflect new hires, terminations, resignations, position management forms, vacancy management forms, supplement requests, and rate analyses
  • Maintain all leave request i.e. FMLA to assist all departments within Trinity

Minimum Qualifications



Work requires knowledge of basic communications, research and  mathematical principles normally acquired through a high school education.



Work requires the ability to review, maintain, research, and report on human resource and payroll information/activities generally acquired through five years of related experience.  OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE


Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Durham, North Carolina

As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

Similar jobs