Senior Staff Assistant-NTID Outreach Consortium | Rochester Institute of Technology - Military Veterans

at Herc - Upstate New York

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Senior Staff Assistant-NTID Outreach Consortium 6144BR National Technical Institute for the Deaf NTID Outreach Consortium Detailed Job Description Please be advised this position may require the ability to work evenings and/or weekends Responsibilities: Provide programmatic support to the entire Outreach Consortium including the Senior Director, Associate Directors, and Assistant Directors. Responsible for continuing communications with external population to market programs and complete all registration paperwork and assist with conducting outreach to encourage participation. Assist Senior and Associate Directors in maintaining data collection and tracking for the purpose of evaluating impact of programs on enrollment pipeline and retention. Set up all registration systems for programs in Outreach database. Track details in database and outcomes in reporting formats for analysis. Work with TIS programmers to decide on updates and/or changes requested by Outreach and their priority. Participate in ongoing monitoring and database development/management to ensure data integrity and clarity. Reconcile monthly and year end budgets (4 separate department and 18 budget areas to manage); post journal entries into Oracle; process payments for program fees; reconciliation of monthly pro-card statements; manage travel arrangements and process reimbursements. Create invoices to Vocational Rehabilitation offices for program fees. Manage solicitation for bids and participate in negotiations for services/supplies. Create purchase requisitions for all programs. Assist Associate and Assistant Directors with logistics for outreach events (reservations, confirmations, ordering of meals and refreshments, travel arrangements for access services). Work with sales and catering managers to negotiate and decide on costs and logistics. Analyze all program needs in order to estimate needs and request pro-card increases. Assist with all day-of-event on-campus programs execution. Manage registration of students for Outreach programs utilizing databases. Review and decide summer program applicants' status for acceptance to programs based on transcripts and audiograms. Oversee front office and interview, hire, train and manage student desk assistants and other student employees. Process faculty and staff contracts, and paperwork for hiring students. Coordinate mailings for program marketing; coordinate VR and other billings for Outreach programs. Manage purchasing, assembling and shipping of supplies and activity kits for Outreach programs. Other duties as assigned Department/College Description The NTID Outreach Consortium is responsible for the establishment and operation of educational activities designed to build up NTID's pipeline of prospective deaf and hard of hearing (DHH) students and to share NTID resources externally. The primary purpose of the Consortium is to offer various training and educational programs, workshops, and technical assistance to address the educational, transitional and professional development needs of secondary DHH students and their families, educators, and other professionals working with such students. The Outreach Consortium provides approximately 15 - 20 programs annually serving over 1,000 prospective secondary DHH students and their families, and over 250 educators and other professionals. The NTID Outreach Consortium works in partnership with multiple departments and programs within and outside of NTID including but not limited to: NTID Regional STEM Center, NTID Admissions, NTID Office of External Affairs, NTID Academic Affairs, RIT K-12 Programs, and state vocational rehabilitation agencies to achieve program goals. Required Minimum Qualifications Associates' degree in Human and/or Social Services, Education, Business, Communication or related field or equivalent experience 2 - 5 years of related experience. Excellent interpersonal skills, excellent communication skills, telecommunication mannerisms and written communication skills Strong organizational skills, working memory of work-related details and time management skills Ability to manage multiple tasks simultaneously Ability to work independently Highly flexible and able to work effectively in a team oriented, fast-paced and outcome-oriented environment Customer focused Ability to make programmatic judgments and decisions as necessary Sensitivity to ethnic, socioeconomic and communication diversity American Sign Language skills or willingness to learn in order to be able to communicate effectively with a wide range of prospective deaf and hard of hearing students and deaf/hard of hearing and hearing individuals Preferred Qualifications Professional Area: Employment Category: Fulltime Staff Job Function: Wage Band: Required Application Documents How to Apply In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number. The direct link to this posting can be found here: https://sjobs.brassring.com/ Additional Details Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the Great Colleges to Work For. RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu . As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov Copyright 2021 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-07ef204c0af4614593c49ed4e9b5b0a0

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The Higher Education Recruitment Consortium (HERC) is a national nonprofit network of higher education and affiliated employers, committed to institutional collaboration, creating diverse workplaces, and assisting dual career couples. Searching for a job in higher ed? Our job board hosts over 30,000 faculty and staff jobs at workplaces that value diversity, equity, and inclusion. Set up your job seeker account today at: http://www.hercjobs.org For our member institutions, we offer recruitment and retention resources, vibrant regional networks, and a new online community of practice, HERConnect. All of our resources can help you advance inclusive excellence at your institution.