at Duke University and Duke University Health System

Durham, North Carolina

Duke University:


Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries.




Program Coordinator – On Campus Events


The Program Coordinator (level 10) reports to the Program Director of Diversity Initiatives at the Fuqua School of Business. This position will plan and execute professional and effective campus recruiting and yield events and will organize and manage on-site and virtual execution of events to ensure that activities run smoothly and follow appropriate protocol. This position will also be responsible for the logistical planning and execution, under the direction of the staff lead, for the following activities: Campus Visits, The Duke MBA Workshop for Minority Applicants, The Duke MBA Women’s Leadership Weekend, The Duke MBA Pride Weekend, The Duke MBA Veteran’s Symposium, Blue Devil Weekends, Blue Devil Experience, Blue Devil Celebration, Daytime Open Houses/Super Saturdays, MMS, MQM, and EMBA Open House events, and other special campus events and meetings hosted by Admissions, such as MLT Kick-off Event and Jumpstart Path2MBA. This individual will develop and maintain strong relationships with staff leads for each event, vendors, staff across all departments, and current student leaders. 


Responsibilities include, but are not limited to:
•    Coordinate services for events, such as hotel accommodations and transportation for participants, reserving facilities, parking, catering, signage, decorations, audio visual support, printing, and other special requirements
•    Establish and maintain strong vendor relationships to maximize services and savings for our department
•    Responsible for creating event questionnaires, building the event application, updating decision emails, tracking RSVPs and corresponding with attendees prior to their arrival
•    Craft post event surveys and feedback reports for continuous improvement
•    Participate in planning meetings with staff event leads, student co-chairs and planning committees
•    Work collaboratively with team leads to manage the events and address potential problems and solutions as they arise 
•    Document and distribute meeting agendas and notes for each planning meeting
•    Assist with alumni volunteer recruitment, outreach, and database management for campus events and yield initiatives
•    Create, design, and update Spark pages and microsites for all events
•    Assist with developing event budgets and tracking expenses
•    Serve as back-up to the Program Coordinator for Off Campus Events
•    Additional duties as needed to support department goals and objectives.

Minimum Qualifications

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.


Work requires one year of experience in program administration involving academic, instructional, or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.


Department Preferred Skills & Qualifications:
•    Undergraduate degree preferred
•    Must be organized and have strong attention to detail
•    Possess a passion for event planning and demonstrate strong project management skills
•    Demonstrated ability to manage multiple responsibilities simultaneously in a fast-paced environment 
•    Prior event planning experience highly desirable
•    Must be very comfortable in a highly computerized environment, including database management, Microsoft applications and e-mail
•    Exhibit strong communication, interpersonal and team skills 
•    Ability to work evenings and weekends to provide on-site support for events as needed
•    Have an appreciation for all aspects of diversity
•    Ability to remain calm under pressure during a crisis and use problem solving skills to find a workable solution
•    Be a self-starter and work collaboratively with the staff lead to move ideas forward
•    Be confident, flexible, outgoing, focused, positive, and creative



Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Durham, North Carolina

As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

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