Seattle, Washington

Job Description

Are you looking to work at the next best company and organization? Are you craving the opportunity to make change and build new processes to improve a business and customer experience? Are you easy going with a positive attitude even when under an extreme amount of pressure? If you answered yes to these questions, then we want you!

Be a part of the Oracle Cloud Infrastructure, Data Center Business Services (DBS) team. We are combining the elasticity and utility of cloud services with the granular control, security, and predictability of on-premises infrastructure to deliver high-performance, high availability and cost-effective infrastructure services. As we are building and growing, we are seeking a high energy individual to step into a Business Analyst role.

This role requires a thinker with strategic vision and tactical prowess. We need you to identify gaps and communicate ideas, solutions and concerns as well as mitigation plans for future process development, iterations and the continuous improvement of them. You will be expected to recommend changes and support your positions on those changes using the data you report.

As a Business Analyst on the Data Center Business Services team, you will own the day to day bill validation function (receipt, review and validation, and approval) for our data center organization and will be integral to us meeting our financial and tactical business objectives. You should have a strong business and financial operations background with a track record of fixing things and a bias for action. Experience in the datacenter colocation or telecommunication industry is a big plus.

Candidate must be comfortable working across remote teams and possess the ability to compartmentalize tasks to separate and manage exceptions differently from the normal day to day. If you meet or exceed these qualifications, are passionate about the work that you do, and enjoy the challenges of building programs or process from the ground up at scale, then we want to talk to you!

Responsibilities
  • Manage your own colo accounts for all inventory tracking, payment management, contract renewal awareness (ensuring negotiators are early informed for lease updates) funding requirements. With account management, it is expected that successful candidate will be comfortable driving strong supplier partnerships by ensuring service level gaps are closed, as well as driving for improvement efficiencies as business needs shift
  • Review, validate, and process invoices for timely payment to suppliers in Oracle Fusion Apps system, which includes, but not limited to, communicating and following up with internal Oracle teams and external suppliers.
  • Ensure accuracy and validity of charges by doing audit and comparison of invoice pricing/rates, billed usage, and totals against purchases orders, contracts or related spend database
  • Monthly and quarterly end close, including accruals/prepaids, and input/support with forecast requirements
  • Data entry of invoice and contract meta-data into a database for later consumption and analyses. This dataset has high visibility so attentional to detail and accuracy is a must
  • Coordinate with suppliers and other team members to reconcile and track invoicing against purchase orders, identify and close out gaps to ensure invoicing is current and up to date.
  • Reconcile, review, verify, and correct coding of documents prepared by others (Purchase Orders, Sales Orders, and Invoices) to ensure the accuracy of information
  • Communicate with suppliers, corporate accounts payable teams, and others to resolve discrepancies and respond to inquiries regarding invoices and payment status
  • Work under minimal day to day guidance and perform multiple complex and diverse accounting support tasks, ability to resolve AP related issues through independent research
  • Forecast & Actual support - variance write ups
  • Perform other business analyst related activities and comparable level/type as assigned (e.g. quarterly accounting close, monthly metrics collection and preparation, termination savings.)
Top Requirements

Must be a US Citizen

Communication & Status - Effective communication is critical, especially when team members must operate independently and still act as a cohesive team unit to external stakeholders. If you don't want to communicate, this environment/role is not for you. You will be expected to provide consistent, valuable communication across teams and have the ability to drive all related tasks to closure as per process, including on time status reporting to peer stakeholders and executives.

SLA's & Reporting - Drive SLA's. This candidate must have the ability to drive team members, internal and external, to meet all SLA's. He/she must be able to work around/ remove obstacles and understand when escalation is needed to avoid impact to the project deployment/releases and business. This role is also accountable for efficient and effective monthly demand metrics such as ticket counts, consumption trends & resource needs to manage volumes.

Problem solving - Can you see risk and how to avoid it? This role requires someone that can spot issues, prioritize and mitigate in accordance with priorities and risk appetite. You must also know how to ask the tough questions of several different teams & get them to support the common goal. Problems can also have downstream impacts, so this role must be good with awareness of overarching project & timelines, identify and manage dependencies, plan to avoid surprises/risks as much as possible and be able to influence up and down the chain of command.

Organization - Business Operations in a start-up environment means keeping many projects on track while managing multiple processes, deliverables and tasks, yet, still running the day to day operations business needs across time zones. Agility is required as direction can frequently change on a dime with little notice and all other deliverables will still be due. We need an operational ninja with a black belt.

Change & Process - We need a visionary that can see opportunities for improvement and make changes quickly, even at only 70% baked to improve services to our customers now. This includes all aspects- writing up new process's, answering emails and support requests and being able to drive change in accordance with limited resources and compressed timelines effectively with awareness and inclusion across impacted teams.

Other Requirements
  • Need USA PT timezone support, this role can be remove within the USA
  • Be inquisitive! Ask around, find the best data sources and pull reports to present clearly in for consumption by your manager and by Leadership
  • Deliver Results!! Drive urgent requests, pull together meetings but always with a "Teamwork Makes the Dream Work" mentality. In other words, Don't Be a Jerk! (this is one of the Organizations core values, and the organization stand by it!)
  • It's ALL About the Details! You must be detail oriented and understand that there is not much time during the day to concentrate quietly and focus. You must be able to plan for changing needs and priorities and always keeping tight on critical details which can never be a low priority.
  • Support Your Team. You must be able to support your team members when demands heighten in other areas outside your core functions to ensure all business is kept at the level of service for the organization to not be impacted!
BASIC QUALIFICATIONS
  • 5+ years' experience as accounts payable or 3+ year experience as an accounting or business analyst (or a combination of education/training/experience which provides an equivalent background)
  • Prior work experience using enterprise level Procure-to-Pay (P2P) and Enterprise Resource Planning (ERP) software such as Oracle Fusion, Oracle Cloud ERP, Peoplesoft, JD Edwards, and others
  • Ability to effectively review and translate vendor contracts and agreements to ensure accuracy and validity of invoices and charges being paid
  • Ability to work with a diverse group of people across multiple countries
  • Excellent oral and written communications skills (English) with the ability to organize, analyze, and present data in a format appropriate to the intended audience
  • Proficient in Excel, Word, Windows, and Outlook
  • Experience in working and problem solving independently, to organize workload and priorities, and complete tasks on time
  • A keen attention to details is a requirement as it is a large portion of the role
  • Project and relationship management skills strongly desired
  • Be comfortable with ambiguity and have strong critical thinking skills
  • BIG team player!
PREFERRED QUALIFICATIONS
  • Bachelor's Degree in Accounting or Business and/or relevant work experience
  • Intermediate level Excel skills (pivot table, vlookup, sumif, countif)
  • Familiarity with datacenter colocation and cloud infrastructure
  • Power user of Oracle Fusion Application or other Oracle Cloud ERP suite of tools

Provides programs to improve operational efficiency, consistency, and compliance in support of the organization's financial and tactical business objectives. Provides business practices and processes. Develops, communicates, and trains the organization on business practices and processes.

Serve as a liaison with other divisions such as Finance, Contracts, HR, Legal, Shared Services, Accounts Receivable, Purchasing, and Risk Management in an effort to ensure accurate and timely transaction processing. Collect, input, verify, correct, and analyze data to measure key performance indicator actual versus business objectives. Provide updates to management regarding budget to actual, informing them of deviations and opportunities. Provide management with economic impact and compliance issues surrounding key business decisions and/or deals. Communicate Oracle Business Practices to the organization and monitor process and approvals for full compliance. Drive implementation of new processes and procedures.

Job duties are varied and complex utilizing independent judgment. May have project lead role. Attention to detail critical. Ability to collect, organize, and display data in spreadsheet format. Follow-through skills necessary to get information from internal and third parties and have data errors/omissions corrected. For this, relationship management skills strongly desired. Strong written and verbal communication skills to interact with management and possible clients desired. 5 plus years relevant work experience.

About Us

Innovation starts with inclusion at Oracle. We are committed to creating a workplace where all kinds of people can be themselves and do their best work. It's when everyone's voice is heard and valued, that we are inspired to go beyond what's been done before. That's why we need people with diverse backgrounds, beliefs, and abilities to help us create the future, and are proud to be an affirmative-action equal opportunity employer.

Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans status, age, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

Seattle, Washington

For over three decades, Oracle has been the center of innovation for business software—birthplace of the first commercially available relational database, the first suite of internet-based applications, and the next-generation enterprise-computing platform, Oracle Fusion. Today, Oracle provides the world's most complete, open, and integrated business software and hardware systems, with more than 370,000 customers—including 100 of the Fortune 100—representing a variety of sizes and industries in more than 145 countries around the globe. And Oracle's 104,500 global employees—including 30,000 developers working full-time on Oracle products—are critical to that success.

Oracle recruiters are always searching for brilliant employees with an entrepreneurial spirit, looking for a work culture where innovation is the goal, hard work is expected, and creativity is rewarded. Oracle employees enjoy competitive salaries, excellent health benefits, and a network of like-minded co-workers that drive innovation across the entire technology industry.

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