Seattle, Washington

Executive Administrative Support Specialist
Seattle, WA (SoDo)
Direct Hire

Kelly is seeking an Executive Administrative Support Specialist to work with our client, a large global non-profit organization, on a direct hire basis. In addition to handling standard executive support tasks, this role will also have the exciting opportunity to be the primary point of contact for a seasonal gift giving program. This is an ideal opportunity for a self-starter who enjoys taking initiative and can succeed under minimal supervision.

The Executive Administrative Support Specialist will:

  • Oversee scheduling and calendar management
  • Prepare packet materials needed for next day’s meetings
  • Keep Directors well informed of upcoming commitments and responsibilities
  • Provide executive support of complex, time sensitive, detailed, and confidential nature
  • Track daily to-do list to help triage priorities for the next day
  • Draft briefs and prepare background research for upcoming meetings as needed
  • Process business-related expenses
  • Compose and send correspondence as requested
  • Prioritize email and respond appropriately
  • Manage email inbox to maintain communication, correspondence, and meeting preparations
  • Create and develop program activities and related materials
  • Report programming stats as needed
  • Assist in the assessment of community needs and evaluate programs accordingly


  • 3+ years of executive administrative support experience
  • Proficiency with Microsoft Office, especially Excel, and with virtual platforms such as Zoom and TEAMS
  • Excellent verbal and written communication skills
  • Outstanding organizational and prioritization skills with keen attention to detail
  • Effective interpersonal skills with the ability to work in a team environment and with a diverse population
  • Ability to work in a fast-paced environment and maintain poise under pressure
  • Strong judgement and ability to manage sensitive and confidential information
  • Experience working for a philanthropic, non-profit and/or social impact organization is a plus

This is an urgent need! If qualified and interested, please apply to this posting ASAP or directly send your resume to

Why Kelly®?

As a worker today, it’s up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find what’s next is what we’re all about. We know what’s going on in the evolving world of work—just ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we’re always thinking about what’s next and advising job seekers on new ways of working to reach their full potential. In fact, we’re a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


Seattle, Washington

Why Kelly - Since 2011 we have placed over 16,000 Veterans

Need More?

Kelly applies targeted recruiting initiatives to the Veterans population (in all stages of transition) by aligning customer defined requirements with military skills and experience.  The transition from military to civilian life can be stressful and complex for veterans, and our staff is trained to assist in this transition.  Unlike our competition, Kelly places these resources without geographic or industry constraints, offering our customers and our employees greater flexibility.  Kelly has a wide variety of local opportunities, for Veterans and their spouses, within our workforce solutions as well as national recruiting programs on behalf of our customers.  Kelly’s leading placement opportunities for Veterans are within Information Technology, Engineering, Science, Light Industrial and Call Center.

Our specially trained Veteran recruiters are armed with a number of tools to help Veterans obtain roles that match their potential including skill translation tools, leading Veteran- centric job boards and Veteran/spouse social media networks, among others.

Through Kelly’s vast branch network, we are closely located to the majority of major military installations across the United States.  Kelly recruiters participate in onsite and virtual military career fairs as well as advertise through local and national Veteran job boards.  In recent years, over 150 Kelly branches have worked directly with their local military installations to recruit spouses and transitioning personnel.  These teams not only engages with transitioning talent from local bases, but also have a strong focus on Veterans in areas where the military has identified high Veteran unemployment. This approach ensures that military talent is engaged and shared across the centralized military recruiting team and documented in a centralized database, so that other Kelly locations can benefit from hiring or relocating this valuable pool of talent.

Our focus on military recruiting is a win on multiple levels. Kelly gains top talent with the skills needed to excel; our clients receive the benefit of that talent to help them compete in an ever challenging business landscape; and Veterans receive gainful employment in line with their skills and abilities to ease the transition to the next phase of their lives.

A People Company, Staffing the World

Kelly founded the temporary staffing industry in 1946, and has maintained a leadership position through the years based on a valuable premise: we invest in people. Today that focus benefits our customers wherever they operate around the globe - in a growing number of specialized fields. And we’ll continue to meet the evolving challenges of workforce flexibility with staffing solutions tailored to your precise business needs, both locally and worldwide.

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