Facilities Administrator

Job ID




Service line

GWS Segment

Role type


Areas of Interest

Administrative, Facilities Management


London - England - United Kingdom of Great Britain and Northern Ireland

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real estate management. We are recruiting a Facilities Administrator to join the team located in London.

The successful candidate will be responsible for all aspects of administration duties in support of the Operations team.

Role Summary:

•Provide admin support at FM and Vendor meetings with minutes ensuring they are issued in a timely fashion and all actions are closed

•Support with the administration of workplace inspections

•Support FM Management with management of SharePoint ensuring it is updated and all information is relevant and in date

•Support with the raising, printing, and receipting of purchase orders and monthly forecasting

•Support FM team with the maintenance of LOB distribution lists

•Day to Day monitoring of all helpdesk Work Orders including redirections

•Manage & maintain waiting list & allocations list for all car park and cycle parking

•Notifications of joiners & leavers to HR for payments

•Update and issue of revised parking schedules to security

•Ad hoc requests and communications to car park users

•Monitor and update site signage, as identified following FM Coordinator daily/weekly walk rounds

•Update presentations, weekly/monthly minutes as and when required

•Work notifications to LOB leads

•Daily updates of ACR (Access Control Requests) for vendors and tenants

•Monthly deletions and audits of ACRs

•Booking of event space and supporting rollout and enquiries

•Daily monitoring of helpdesk trends

•Weekly loading of FM Hazards

•Weekly collection and loading of SDS (Secure Destruction Certificates)

•Holiday coordination for FM team

•Additional duties as and when required

Experience Required:

•Self-motivated with good written and verbal communication skills

•IT literate with strong experience of working with Microsoft Word, Excel and Powerpoint software

•Able and flexible handling a wide variety of items on a daily basis

•Ability to work under pressure

•Customer Service skills

•Able to communicate with all levels of staff in a polite and efficient manner

•Reliable and conscientious worker willing to learn and develop new skills and adapt to new working environments

•Ability to prioritise workload to effectively meet deadlines

•Strong proven Customer Service experience

About CBRE Global Workplace Solutions:

As one of CBRE's core global businesses, Global Workplace Solutions (GWS) provides end-to-end services to occupier clients across the entire lifecycle of a building. Our teams help companies improve their operations and reduce costs, through expert facilities management, project management, real estate and energy and sustainability services. Our dedicated teams work across all industries, and support clients ranging from global Fortune 500 companies to single, iconic buildings.

CBRE Group, Inc. is the world's largest commercial real estate services and investment firm, with 2019 revenues of $23.9 billion and more than 100,000 employees (excluding affiliate offices). CBRE has been included on the Fortune 500 since 2008, ranking #128 in 2020. It also has been voted the industry's top brand by the Lipsey Company for 19 consecutive years, and has been named one of Fortune's "Most Admired Companies" for eight years in a row, including being ranked number one in the real estate sector in 2020, for the second consecutive year. Its shares trade on the New York Stock Exchange under the symbol "CBRE."

Application Process:

Your application will be reviewed by our Talent Resourcing Team and you will be contacted if you have been successful in being short listed for the role.

Taking into consideration the costs of sponsorship, the nature of the role and the financial resources of the account in question, we are unable to offer sponsorship for this role.

No agencies please.

Please note: the job title shown above may be different to local job titles used in our business and issued on any contract of employment.



CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more


CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at .

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