Remote, Oregon

Business Operations Analyst Coordinator

Job ID

32346

Posted

28-Sep-2021

Service line

Advisory Segment

Role type

Full-time

Areas of Interest

Accounting/Finance, Administrative

Location(s)

Remote - US - Remote - US - United States of America, San Diego - California - United States of America

JOB SUMMARY

This position is part of a commercial real estate brokerage team. Basic knowledge of brokerage commissions and vouchering is necessary. This person will manage the receipt and tracking of account receivables and account payables from deal inception to payment. They will also manage Transaction Coordination- entering and management of commission vouchers.

Working under direct supervision provides routine day-to-day operations and administrative support for a business unit or large department. Assists in coordination of budget, process improvement, controls for specialized software, and other functions enabling the department to meet objectives in an effective and efficient manner.

This is a remote position; however, this person would be required to be available, daily, Pacific Standard/ Mountain time business hours. 8:00am-3:00pm PST.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinates the timely entry and processing of standard Accounts Payable (AP) and Accounts Receivable (AR) transactions such as commission vouchers, vendor invoices and expense reports. Codes and allocates expenses within appropriate system such as PeopleSoft. Researches AR & AP inquiries.

Reviews and enters standard agreements and/or transactions into appropriate system (e.g. Deal IQ, MTA, PeopleSoft, VAS, I-track, etc.). Creates corresponding file(s) that is compliant with company and state requirements.

Assists other departments in obtaining necessary verifications from sales professionals on various

contingencies in order to adhere to the Company's revenue recognition policies.

Prepares billing requests for non transaction items such as client marketing reimbursement and/or

employee reimbursement.

Coordinates budget preparation. Researches and collects input from multiple internal and external resources.

Analyzes monthly department budget reports to maintain expense controls. Prepares commentary and explanation of variances for management review.

Compiles a variety of operating, financial and statistical information as needed to respond to management requests. Coordinates work with other departments. May add commentary to complete analysis reports and proposals.

Assists in systems administration for specialized software utilized by the business group to support its operations. Researches and resolves routine support issues. Follow-up to ensure open issues are resolved. Assists in preparing user reference material.

Troubleshoots and resolves simple inquiries and requests from internal and external clients.

Reviews and monitors department processes and procedures to identify opportunities to improve service delivery to internal and external customers. May network with external contacts to research and recommend best practices.

Coordinates budget preparation. Researches and collects input from multiple internal and external resources.

Compiles a variety of operating, financial and statistical information as needed to respond to management requests. Coordinates work with other departments. May add commentary to complete analysis reports and proposals.

Assists in communication of best practices, policies, procedures and initiatives to support operations. Helps to facilitate process improvement by engaging appropriate resources in issue identification and resolution.

Assists in developing project plans and costs, including personnel and fiscal requirements to achieve defined objectives. May provide periodic updates relative to project resource and fiscal plans.

Performs other duties as assigned to support the team's operational platform.

SUPERVISORY RESPONSIBILITIES

No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. May lead project teams and/or plan, and supervise assignments of lower level employees.

Qualifications - External

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Bachelor's Degree (BA/BS) or equivalent from four year college or university plus a minimum of two years related work experience to include budgeting, finance and or business analytics; or equivalent combination of education and experience.

Work experience related to specific department or business unit function preferred.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.

FINANCIAL KNOWLEDGE

Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or commissions. Conducts basic financial analysis.

REASONING ABILITY

Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

OTHER SKILLS and ABILITIES

Advanced proficiency in Microsoft Office Suite. Spreadsheet skill set to include advanced functions such as graphics, pivot tables.

SCOPE OF RESPONSIBILITY

Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

***An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.***

*Colorado Residents: CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Business Operations Analyst Coordinator position is $65,000 annually or $31.25 per hour and the maximum salary for the Business Analyst Coordinator position is $71,500 annually or $34.38 per hour. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE's applicable benefit program.

CBRE is an equal opportunity/affirmative action employer with a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

NOTE: An additional requirement for this role is the ability to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing.

Remote, Oregon

CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com .

We are in particular need of Building Maintenance Technicians and Maintenance Managers.  Folks that have current hands on experience with HVAC, refrigeration, plumbing, electrical, PLC’s, robotics, conveyor systems, carpentry, automation, controls and/or general maintenance.  And we need Managers that can direct these employees.  

We have job openings in many locations here in the US.  We offer a competitive salary and benefits including some matching 401K, vacation, etc.  All our jobs are full-time and permanent.  

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