Assistant Facilities Manager - Milton Park, Oxfordshire PMFM

Job ID




Service line

Advisory Segment

Role type


Areas of Interest

Building Management


Oxford - England - United Kingdom of Great Britain and Northern Ireland

Job Title: Assistant Facilities Manager

Reports to: Estate Manager

Role Purpose: Manage operational activities for one or more properties located within a large Business Park

Key Responsibilities

§ To be responsible/assist with the drafting, control and reporting of service charge budget and expenditure for the site(s)

§ To monitor all activities relating to the site(s), reporting and taking action as appropriate

§ Regular inspections of the building fabric

§ To work in conjunction with key stakeholders ensuring a maintenance and repair programme is in place

§ To compile and maintain records relating to the site(s); e.g. asset register, plans, plant testing, etc., taking any action which may be required

§ To liaise with tenants and deal with any operational queries they might have

§ To be responsible for Health and Safety compliance on site, and the maintenance of records

§ To assist with Environmental management on site, in compliance with policy and procedure

§ To organise fire and other safety evacuations and produce an emergency plan

§ To liaise with local authorities as appropriate

§ To proactively manage risk and deal with insurance issues on site

§ To ensure the property achieves the KPIs set by the client, in conjunction with key stakeholders

§ To manage major work programmes on site, acting as the liaison point for all parties involved

§ To develop and maintain a positive image of the building(s) in its location

§ Ensure procurement is carried out in line with company policy.
  • Manage utilities process across allocated buildings, including all tenant/landlord recharges, invoice processing and coding
  • Assist with updating and maintaining the master meter list and utility coding sheet. Regular updates required in line with tenancy and building changes
  • Ensure monthly meter readings are completed for all manual meters across the estate
  • Manage utility transitions in and out, including new supplies
§ Any other duties as directed by your Line Manager

Person Specification/Requirements

§ Understand how the industry, how stakeholders function and the range of services available to clients

§ Constantly updating knowledge of legislation relating to property management

§ Develop an understanding of how to build and maintain client relationships

§ Develop an understanding of how to build and maintain tenant/customer relationships

§ Strong understanding of how to build and maintain supplier relationships

§ Understanding of key issues to be noted on property inspections

§ Understand and use industry/specific IT applications

§ Understand the principles of service charges

§ Be able to specify services, tender contracts and select service providers

§ Understand how property is constructed and how plant works

§ Know and be able to apply legislation and policies relating to Health and Safety

§ Know and be able to apply legislation and policies relating to Environmental protection

§ Understand and apply all procedures relating to work activities

§ Contributes to team business plan/strategy

§ Able to plan and manage own workload

§ Able to work as part of a team, supporting colleagues

§ Able to use IT software such as Word, Excel, and databases

§ Be able to communicate effectively verbally and in writing


We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.

The Company reserves the right to review and update the duties and responsibilities of your job role, appropriately, in line with the needs of the business.


CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at www.cbre.com .

We are in particular need of Building Maintenance Technicians and Maintenance Managers.  Folks that have current hands on experience with HVAC, refrigeration, plumbing, electrical, PLC’s, robotics, conveyor systems, carpentry, automation, controls and/or general maintenance.  And we need Managers that can direct these employees.  

We have job openings in many locations here in the US.  We offer a competitive salary and benefits including some matching 401K, vacation, etc.  All our jobs are full-time and permanent.