Administrative Assistant, Class and University Programs - University Advancement | Washington University in St. Louis - Military Veterans

at Herc - Missouri

Clayton, Missouri

Scheduled Hours 37.5 Position Summary The Class and University Programs administrative assistant will provide general administrative office and event management support to a team of directors within Alumni Relations. The purpose of the Class and University Programs team is to plan and implement major on-campus events designed to cultivate, maintain, and strengthen alumni ties to the University. Events include but are not limited to, undergraduate Reunion programming, Founders Day, student programs, and Wednesdays with WashU speaker series. Job Description This position must be able to work occasional overtime as needed, including occasional evenings and/or weekends. Primary Duties & Responsibilities Provide administrative support to assigned directors, including calendar management, telephone support, filing, prospect/donor appointment scheduling and mail processing. As needed, coordinate travel for directors with duties including: managing appointments and itineraries, travel arrangements, prepare trip materials, travel advance requests, and expense statements. In cooperation with directors, assist in the planning and execution of events and meetings.  Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, event briefings, staffing and invoice processing. Serve as resource for directors in managing special projects which may include, preparing, editing and proofreading documents; preparation of general correspondence; fundraising reports; manage department supplies and equipment. Perform other duties as assigned. Preferred Qualifications   College degree. Five years of general office and administrative experience. Knowledge of university environment. Experience with FileMaker Pro. Required Qualifications High school diploma or equivalent high   school certification plus two years of work experience, or an equivalent combination of education and experience. Working knowledge of basic office equipment, internet research, and several computer programs, such as Microsoft Office, including Word, Excel, and Outlook. Demonstrated ability to make sound decisions regarding events, logistics, and budgets. Excellent oral and written communication skills. Ability to handle confidential material. Strong interpersonal and written communication skills, including ability to listen, analyze, organize, plan and clearly present detailed information and ability to foster positive relations with diverse constituencies. Ability to thoroughly learn a new database system that will b   e used on a daily basis. Grade G07-H Salary Range $17.83 - $27.64 / Hourly The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget. Pre-Employment Screening All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits Statement Washington University in St. Louis is committed to providing a comprehensive and competitive benefits package to our employees. Benefits eligibility is subject to employment status, full-time equivalent (FTE) workload, and weekly standard hours. Please visit our website at https://hr.wustl.edu/benefits/ to view a summary of benefits. EEO/AA Statement Washington University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration without regard to an individualâ™s sex, race, color, religion, age, disability status, protected veteran status, national or ethnic origin, gender identity or expression, sexual orientation. Women, minorities, protected veterans and the disabled are strongly encouraged to apply. Diversity Statement Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment â“ fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply. Applicant Instructions When you are ready to apply, creating an account only takes a minute. Your account creates a candidate home page which we will use to communicate with you and allows you to apply for jobs and view your application statuses. The first page of the application offers two âQuick Applyâ? options. Quick Apply allows you to either use a previous application or create a new application using a resume to populate the work experience and education sections of your job application. If using a resume to populate your application, check to ensure the application fields populated accurately. You may skip the âQuick Applyâ? page by clicking âNextâ? at the bottom of the page. Documents may be uploaded in the My Experience section of the application. You also have the option to apply with a Linkedin feature, which allows you to apply by using your Linkedin profile to populate some of the job application fields.

Clayton, Missouri