Executive Assistant (Pharma)

Job ID




Areas of Interest



Singapore - Singapore

Major Accountabilities

Work directly with the Leadership Team to support administrative matters such as:

  • Manage daily appointments/meetings and maintain calendars
  • Facilitate with set up of all teleconference/videoconference meetings and distribution of department meeting minutes
  • Lead planning and preparation of all regional leadership meetings, joint partnership workshops and other events including ownership of materials preparation, summary of minutes and follow-up from meetings/workshops
  • Arrange and manage travel preparations, submission and tracking of expenses and facilitation of travel approval requests (eTravel System)
  • Support VISA application and arrangements
  • Coordinate with global team and vendors on PO and invoice related matters
  • Handle postage and mail
  • Support drafting of communications if required
  • Maintain distribution list and key contacts, including key stakeholders
  • Liaise visits from external or global visitors
  • Maintain organization charts to ensure they are always relevant
  • Providing a high standard of secretarial and administrative support and assistance the senior leader.
  • Diary management, travel booking, meeting organisation and event coordination.
  • Drafting and reviewing correspondence.
  • Devising and maintaining office systems including implementing improvements where required.
  • Liaising with internal and external clients and responding to queries in a timely and efficient manner.
  • Producing high quality documents, information memorandums, submissions, reports and presentations.
  • General administrative and ad hoc duties as required.


  • Diploma in any relevant discipline
  • Excellent communication skills
  • Minimum of 10 years supporting high-level executives with administrative or secretarial responsibilities, ideally at multi-national organizations
  • Ability to handle multiple requests and work under tight deadlines while maintaining attention to detail and quality of work
  • Proficient with Word, Excel, PowerPoint, MS Teams and MS OneNote
  • Ability to communicate effectively across diverse organizations and cultures
  • Occasional this role will have access to sensitive information; therefore, this role must have total digression and integrity at all times.


CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world’s largest commercial real estate services and investment firm (based on 2020 revenue). The company has more than 100,000 employees serving clients in more than 100 countries. CBRE serves a diverse range of clients with an integrated suite of services, including facilities, transaction and project management; property management; investment management; appraisal and valuation; property leasing; strategic consulting; property sales; mortgage services and development services. Please visit our website at .

We are in particular need of Building Maintenance Technicians and Maintenance Managers.  Folks that have current hands on experience with HVAC, refrigeration, plumbing, electrical, PLC’s, robotics, conveyor systems, carpentry, automation, controls and/or general maintenance.  And we need Managers that can direct these employees.  

We have job openings in many locations here in the US.  We offer a competitive salary and benefits including some matching 401K, vacation, etc.  All our jobs are full-time and permanent.