Indianapolis, Indiana

SUMMARY

For us, "family" doesn't describe our size or capabilities, rather it's a way of doing business.

It means we put people first. From our committed and dynamic safety culture, to the way we treat our employees and clients, to how we interact with project stakeholders on a daily basis, our focus on people allows us to achieve our goal of doing a good job, and doing it with integrity.

We offer a comprehensive benefits package to include:

Competitive Compensation
Health Insurance
Vision & Dental
Health Savings Account
Flexible Spending Accounts
Short- and Long-Term Disability
Life Insurance
401(k)

ESSENTIAL DUTIES AND RESPONSIBILITIES

The primary responsibility of the Document Controller is documentation management in the sourcing team.

A candidate for this role must have a fair understanding of engineering and construction industry of different functionalities within the industry, such as engineering, bidding, procurement, and construction.

The Document Controller will manage the intake of construction documentation; review documentation; organize documentation to the correct storage locations; and update stakeholders with progress of documentation process.

This role reports to the sourcing manager - Supply Chain, however, will work closely with business development and estimating team, engineering team and multiple Operations Teams.

- Set up supply chain folder on documentation software, such as Sharepoint
- Set up projects on estimating software, such as Smartbid
- Incoming quotes: Store quotes in the right locations, inform estimators the receipt of quotes, manage quotes in estimating software
- Document control for Sourcing team on Sharepoint.
- Assist with bid progress tracking: keep track of vendors who have accepted/declined and mark on Smartbid/bid tracker, follow up with people who have not responded, keep track of questions coming in on current bids.
- Enforce document coherence and consistency in project life cycle and across different departments.
- Maintain confidentiality around sensitive documentation.
- Develop documentation management procedures so that they are standardized and conduct audits to ensure processes are being followed.
- Other duties and responsibilities as assigned.

EDUCATION

Associate Degree, Bachelors Degree

EXPERIENCE

-Must be authorized to work in the United States now and in the future
- Associate and/or Bachelor's Degree in Engineering, Construction Management, OR 2+ years of related of document management experience on construction projects in lieu of a degree.
- Awareness of electrical, civil, and other relevant disciplines
- Knowledge of the scope and construction life cycle sequencing of project schedules.
- Experience with managing documents in various types of office software including Microsoft Office Suite (Outlook, Excel, Word, SharePoint).
- Experience working with collaborative management systems.

TRAINING

- on the job, compliance and safety

EQUAL OPPORTUNITY STATEMENT

IEA, and our family of companies, is an Equal Opportunity / Affirmative Action employer. We consider all qualified applicants for all positions without regard to race, color, religion, gender, national origin, age, disability or any other legally protected status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.

Indianapolis, Indiana

 

 

Infrastructure & Energy Alternatives (IEA) was formed in 2011 and began building an integrated portfolio of energy and infrastructure construction companies.

Since 2011, we have demonstrated our ability to grow organically and to execute numerous successful strategic acquisitions.

Today, IEA is a Nasdaq-traded leader in energy and heavy civil infrastructure construction, with the mission of meeting the essential infrastructure requirements of tomorrow—today.

We Hire Heros! Military recruitment is a key focus for us in 2020 and beyond. We have many current employees who are former veterans. You will feel welcome from day one knowing IEA stands up and salutes your service.

Taking a flexible, partnership approach and bringing a strong focus on people, we have proven time and again to fulfill our clients’ needs with confidence.

The IEA family of companies includes: - IEA Constructors - White Construction - Bianchi Electric - HB White Canada Corporation - American Civil Constructors - Saiia Construction Company - William Charles Construction - Ragnar Benson Construction

 

BE PROACTIVE! Don't wait for IEA to contact you. Please text IEAcareers to 25000 to get qualified for a job within minutes using our virutual recruiting assistant Gracie. 

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