Durham, North Carolina

School of Medicine:


Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.


Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.


Position Summary

Coordinate and/or perform post-award activities for DCRI SPA.  Manage large, complex, and/or diverse portfolio of grants and contracts. Post-award activities include detailed reconciliation of assigned project budget, including determination of allocability and allowability of charges; preparing and analyzing budget reports, and developing budget projections; adjusting and correcting assigned project budgets to meet project goals and federal requirements, providing assistance and oversight to effort management of specified project portfolio.

This position is responsible for a specified highly complex grants and contracts portfolio using discretion and independent judgment to make decisions that impact the compliance and successful completion of grant and contract objectives.  This position functions as a manager and/or facilitator of large projects, such as grants and contracts that span across multiple disciplines and faculty.



Primary Responsibilities and Task

  • Oversees the post-award review of all extramural funding including government and non-government grants, foundation awards and contracts on behalf of the departments and its functional groups to assure institutional and sponsor compliance, budgetary appropriateness, and compliance of grant and contract awards to applicable governmental guidelines.
  • Prepares and submits fiscal reports as required as well as performs in depth financial analysis and forecasting.
  • Manages re-budget requests, Buy@Duke, and all external partner engagement activity, including but not limited to members, i.e., DSMB, CEC etc., sub-recipients, consultants and vendors.
  • Manages and partakes in transition points including the following: Participate in the GPS hand-off meeting to review application submission to Notice of Award
    • Review budget, cost plan, SalesForce, WBSE structure, and review contracting needs  
    • Conduct the 120 Meeting and as applicable provide information to GPS for the Non-Competing Renewal, NCE or FRPPR 
    • Work with OSP Liaison to ensure timely close out of projects
  • Manage Post Award Activities (including but not limited to Carry Forward Requests; Effort for Project Personnel, Sponsor Letters, Rebudgets and CAS, NCEs, Maintain Purchase order and Buy@Duke, Monthly FAM Validations.
  • Financial analysis;  cost projection scenarios for large complex network projects
  • Provide relevant information regarding background and/or processes that will be useful in the conduct of the audit. Interfaces with Principal Investigators, Business Manager, Central Grants Administration, and/or granting agencies regarding contract interpretation and Sponsored Programs policies; assist with contract negotiations and redistribution of grant funds.     
  • Initiates various personnel actions including hiring, performance appraisal, promotions, transfers, and vacation schedules.

    Other Duties
    Performs other related duties incidental to the work described herein.
    Knowledge, Skills and Abilities:  
    Successful completion of Financial Services Introduction to R3, Introduction to Duke GL Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required.
    Successful completion of the Research Administration Academy (RAA) is expected. Employees hired into this classification without RAA training will work closely with their manager to schedule and complete the training w ithin a reasonable period of time (generally begin training within 6 months of hire and complete within 18months of hire). The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance re view process.
    Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.
    · Ability to analyze data and formulate conclusions.
    - Ability to learn changing technologies related to grants and contracts management.
    - Proficient use of computers; requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
    - Ability to communicate both verbally and in writing with all levels of the organization.
    - Ability to manage and prioritize multiple projects/task s simultaneously.
    - Ability to create verbal and written reports.
    - Knowledge of federal rules and regulations relating to research grant and/or contract activity
    - Knowledge of Duke University policies and procedures relating to grant and contracts activity
    - Knowledge of Duke University processes, systems and offices related to and/or involved in grant and contract submission and management.
    - Understand and be able to apply federal and university rules to management of effort allocation for individuals compensated whole or in part from federal awards.
  • Understand and be able to apply costing rules and regulations to federally funded projects.
  • Experience with/Ability to perform required functions in SPS, R3, grants. Duke and SES relating to assigned duties.
  • Understand financial processes and controls including the reconciliation process.



Minimum Qualifications

Work requires communications, analytical and organizational skills requirements. generally acquired through completion of a bachelor's degree program.

Research or grants education and/or certification is preferred. Successful completion of the Research Administration Academy (RAA) and Advanced Grants Management is required. Employees hired into this classification without the expected credentials will work closely with their manager to schedule and successfully complete all training (12 months to complete RAA and an additional 6 months to complete AGM). Successful completion of all expected training will be an annual performance goal until complete. Upon completion of expected training, the employee must maintain Research Administration Academy (RAA) certification and Advanced Grants Management (AGM) certification by completing continuing education Successful completion of Financial Services Introduction to R3, Introduction to Duke GL, Introduction to Accounting, Sponsored Research Reporting, Research Administration at Duke (on-line), Basic Compliance (on-line) within first six months of hire is required. Certified Research Administrator preferred.
Work generally requires three years of relevant grants and contracts experience.




Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.


Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.


Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


Durham, North Carolina

As a world-class academic and health care system, Duke Health strives to transform medicine and health locally and globally through innovative scientific research, rapid translation of breakthrough discoveries, educating future clinical and scientific leaders, advocating and practicing evidence-based medicine to improve community health, and leading efforts to eliminate health inequalities.

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