Management & Program Assistant (Gateways - Recent Graduates) - Military Veterans

at Federal Aviation Administration

El Segundo, California

Summary *Due to the pandemic, and individual states with varying phases of reopening, the selectee's report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate. Responsibilities Performs basic and routine tasks in support of a professional, technical or specialized occupation under the general direction of a manager, project/program manager, team leader, or more experienced employee. Provides direct support to the Regional Counsel of the Western-Pacific Region. Carries out a variety of diverse administrative, organizational, and analytical functions/tasks as requested by the management. Refers problems and work issues to a manager, project/program manager, team leader, or more experienced professional for guidance.Implements and disseminates administrative policies. Typical assignments include: compiling, tracking, and analyzing data; providing advanced computer assistance; scheduling meetings; preparing correspondence; providing written or oral explanation of administrative policies; and coordinating the implementation of new office policies and systems. Maintains and updates organizational directories, calendars, records, manuals or supply inventories in support of a program or office.Conducts duties and responsibilities in accordance with sound judgment and professional standards, and in a business-like, professional and helpful manner. Maintains and respects the confidential nature of legal work, including protection of personal information, identification of pre-decisional internal documents, and protection of documents and information subject to the attorney-client and attorney work product privileges.Drafts a variety of technical and routine legal documents including letters, memos, reports, initial discovery requests, and initial responses to Freedom of Information Act (FOIA) requests, and filings. Proofreads final documents for accuracy, spelling, grammar, punctuation, and completeness. Locates and compiles information from files for attorney use. Uses Microsoft Office Suite and Adobe software to accomplish work-related tasks to organize, store, reduce size of large documents, date stamp, and retrieve a variety of documentation types. Scans, indexes, labels, organizes, and files both electronic and paper copies of legal documents. Assists in privilege review. Accurately enters information into a variety of data tracking and document management systems. Assists with preparing Merit Systems Protection Board (MSPB) agency file by bookmarking in accordance with court instructions. Accesses FedSEP and MSPB e-appeal to check for updates on cases, creates matters and uploads documents to the Case Document Management System (CDMS), and assists staff, as needed.Prepares, sends, and tracks legal correspondence and filings. Ensures outgoing mail has appropriate labeling, and complies with office policies. Efficiently processes incoming mail, communications, documents, and filings including date stamping, logging as necessary, and distributing to the appropriate attorney. Monitor centralized intake mailboxes for new administrative cases and process those cases.Exhibits effective interpersonal skills and poise necessary to work with people in business. Answers phones, records messages, and receives and directs callers and visitors. Uses analytical skills and administrative techniques necessary to organize, prioritize, and manage the information and work flow in an office setting. Schedules witnesses and court reporters for depositions and hearings. Schedules meetings for groups of various sizes and platforms (i.e., Zoom, Microsoft Teams, Video Teleconferencing), and provides technical support, as needed.Assists staff with scheduling travel in accordance with established policies and procedures, schedules non-federal witnesses for travel by initiating invitational travel orders. Creates and maintains employee travel profile data, and ensures prompt submission and processing of all travel documents. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FV-D, FG/GS-3-6 level. This experience is typically related to the line of work of the position to be filled and which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, specialized experience must have been at least equivalent to the next lower level in the normal line of progression for the occupation in the organization.SPECIALIZED EXPERIENCE is defined as:experience utilizing a variety of automated systems to prepare documents and compile, analyze, track, and report data; andexperience supporting an office in the areas of records management, time and attendance, and travel administration.You should include relevant examples of the specialized experience in your work history. Errors or omissions may impact your rating or may result in you not being considered.Answer all questions to the best of your ability. DO NOT ASSUME THAT BECAUSE YOU HOLD, OR HAVE HELD THIS POSITION, YOU WILL AUTOMATICALLY BE FOUND ELIGIBLE. You may be asked to provide evidence or documentation that you have this type of experience later in the selection process. Your responses are subject to verification through job interviews, or any other information obtained during the application process. Any exaggeration of your experience or any attempt to conceal information can result in disqualification.*Applicants who fail to demonstrate possession of any of the above criteria AND who do not provide the required documentation will receive no further consideration for this position.*Eligible applicants meeting the minimum qualification requirements and/or Selective Placement Factor(s) (SPF) may be further evaluated on the Knowledge, Skills and Abilities (KSA) and/or Quality Ranking Factor (QRF) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: (1) score order; (2) category grouping; (3) priority grouping; or (4) alphabetical, and referred to the selecting official for selection consideration.Applicants may be asked to verify information on your application for employment with the FAA.**All qualification requirements must be met by the closing date of this vacancy announcement.** Education There are no educational requirements for this position. Additional Information We may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. www.faa.gov/jobs/working_here/financial_disclosure_requirementsThe U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.NOTES:1) As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant, you are NOT required to provide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listed below each KSA section, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a human resource specialist as appropriate.2) This position is covered by the FAA Core Compensation plan. Additional information about core compensation is available on the following website: http://jobs.faa.gov/FAACoreCompensation.htm.3) This Level 1 (Low Risk) position requires favorable adjudication of a National Agency Check and Inquiries (NACI) background investigation prior to appointment. 4) Some, all, or none of the referred applicants may be interviewed.This is not a bargaining unit position.Links to Important Information: Locality Pay , COLA

El Segundo, California

A Workforce United under Safer Skies

The Federal Aviation Administration (FAA) is the organization responsible for managing our nation's busy skies. With more than a million domestic passengers and countless tons of cargo in the air every day, our mission is a far-reaching and critical one. Our nationwide workforce is dedicated to providing the American public with the safest, most efficient and environmentally responsible civil aviation systems and airspace possible.

The FAA carries a huge responsibility – from directing air traffic in and around the nation and helping ensure protection of the public during space launches, to airport safety and inspections, and standards for airport design, construction, and operation; regulating flight inspection standards and advancing satellite and navigation technology, to developing and maintaining the Next Generation Air Transportation System (NextGen).

To accomplish all this and more, the FAA relies on the talents of a diverse group of aviation, technical and business professionals to perform a variety of hands-on functions that keep air travel moving freely and safely.

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