Chantilly, Virginia

Job Summary

Amentum is seeking a energetic, mission oriented, customer service friendly Proposal Coordinator Senior to supports the Proposal Managers with proposal development activities, to include proposal document management. This position will oversees proposal publications, monitoring progress and establishing priorities and deadlines for production including desktop publishing, graphics, and printing. Ensures proposal deliverables comply with all proposal preparation instructions specified in the RFP. Supports the Proposal Manager in proposal kickoffs, color team reviews, and other proposal development activities. This position will work from our Chantilly, VA office.

Typical duties include:
  1. Analyzes RFP to identify and interprets proposals format, production, and delivery requirements
  2. Assists in development/updates compliance matrix; creates proposal information document (PID)
  3. Develops proposal template, adhering to proposal production requirements
  4. Develops writers' documents based on proposal outline
  5. Develops and updates plans, schedules, materials, and files; tracks action items via RAIL to established suspense dates/times
  6. Provides direction for advanced desktop publishing functions, administrative support, security, control and distribution of proposals or other documents. Ensures quality assurance and quality control at all stages of proposal preparation.
  7. Oversees all proposal publication activities, to include the following:
    • Coordinates graphics, desktop publishing, proofreading, and production support of all assigned proposals, including drafts, final submission, and ENs, ensuring a high standard of quality
    • Determines style, techniques, and medium best suited to produce desired effects and conform with production requirements
    • Discusses graphics and text requirements at various stages of completion and making necessary changes as determined by customer; proofing work to minimize errors and reworks errors
    • Develops Final Production Checklist
    • Coordinates the production of print requests for proposal teams, including RFP books, proposal volumes, and other proposal-related artifacts for kick-offs, color teams, and final print
    • Coordinates final production of all proposal deliverables, including assembly, book checks, packaging, and shipping
  8. Assists Proposal Managers in development and update of proposal management plans as assigned
  9. Manages SharePoint proposal site content and user right access administration for SharePoint and PleaseReview; trains and assists proposal team members in use of the proposal template and electronic collaboration tools
  10. Complies with and enforces the proposal development process throughout each stage of proposal development
  11. Prepares archives of proposals following final submission
  12. Works closely with customer/requestor to ensure job requirements are to company standards and customer satisfaction
  13. Troubleshoots computer and production equipment problems and performs other duties as assigned.


Minimum Requirements

  • Bachelor's degree or equivalent experience
  • Six (6) years of experience developing proposals for major U.S. Government contracts or similar work experience
  • US Government Issued Security Clearance
  • Demonstrated ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail
  • Strong knowledge of the English language; excellent grammar, writing, and proofreading skills
  • Experience reading and analyzing Request for Proposals (RFPs)
  • Customer-service oriented
  • Demonstrated organizational skills, Detail-oriented; produces high-quality, accurate work in a timely manner

Preferred Qualifications

  • Masters level degree or equivalent experience
  • Working knowledge of industry standard proposal management processes
  • Strong interpersonal skills and team player attitude; comfortable working in a matrixed environment
  • Adaptable to changing schedules in a fast-paced and demanding environment
  • Experience coordinating with production teams and print services
  • Proficiency in graphics software such as Adobe Illustrator preferred
  • Excellent oral communication skills as well as conflict management and diplomacy skills
  • Demonstrated proficiency with desktop publishing
  • Advanced/expert knowledge of Microsoft applications (specifically Word)
  • Knowledge of document production and file version control systems
  • Knowledge of Department of Defense (DoD), U.S. Government structure and agency acquisition procedures is preferred

Chantilly, Virginia

Amentum brings industry-best expertise, processes, and technology to ensure the availability and reliability of our Government and commercial clients’ vital facilities and equipment. We apply our culture of excellence to operate, maintain, and manage your global assets and complex supply chains to meet modern challenges at home and abroad. You get the confidence that comes from a partner with on a century-long heritage of unrelenting dedication to our clients’ missions across the DoD, civilian agencies, and the IC.

Our leading technologies and repeatable processes are delivered by experts with a record of optimizing the quality and cost-effectiveness of support. Using tools such as our Facility Asset Management & Operations Services (FAMOS™) model, we integrate diverse operational elements into a single, unified approach providing control and visibility. This allows us to increase operational readiness and extend the life of critical facilities and equipment.

Amentum’s skilled workforce lives with outcomes rather than just works on them. Our employees hold the most sought-after certifications in the industry, including Program Management Professional (PMP), IT/Cyber, ITIL, and Professional Scrum Master (PSM). Our teams who maintain and modify vehicles, aircraft, and weapons systems work within disciplined environments certified to AS9001D, ISO 9001:2015, AS9110B, and AS9100C standards.

Whether it’s managing facilities supporting the IC’s classified missions, operating UAVs that protect our soldiers, or maintaining military equipment at remote bases abroad, Amentum has the experience, passion, and commitment to meet your critical needs.

Key Services:

  • Equipment O&M/Asset Management
  • Facility O&M and Range Support
  • Global Logistics/Supply Chain Management
  • IT/Network Support
  • Satellite Communications
  • Unmanned Systems

 

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