Boston, Massachusetts

Job Posting Description

We are seeking a detail-oriented candidate with excellent communication and inter-personnel skills to support the Director of the Vascular Biology Program, both with respect to programmatic and laboratory support. The Administrative Associate II will also be responsible for serving as liaison between the Director and various other programs and departments, and facilitating other meetings that pertain to the position of Director as well as assisting with a variety of Program-related tasks. The candidate will assist the Director extensively in all communications, electronic and otherwise, as well as with the Program internal and external websites.

At BCH, the quality of our care – and our inclusive hospital working environment – lies in the diversity of our people. With patients from local communities and 160 countries around the world, we’re committed to reflecting the spectrum of their cultures, while opening doors of opportunity for our team. Here, different talents pursue common goals. Voices are heard and ideas are shared. Join us, and discover how your unique contributions can change lives.

The Administrative Associate II will be responsible for: 
  1. Transcribes and types correspondence, forms, reports, manuscripts and other materials involving complex scientific, technical and/or specialized terminology from rough draft. Proofreads and edits materials for grammar, punctuation and spelling.
  2. Answers, screens and routes calls and greets and directs patients/families, visitors and staff. Provides routine and/or standardized information within scope of knowledge and authority. Drafts responses to routine correspondence.
  3. Schedules appointments and meetings and maintains calendars for physician/supervisor(s). Reserves meeting locations, orders refreshments and prepares agenda. Prepares travel arrangements as necessary. Assists in organizing and scheduling conferences, seminars and other department sponsored programs or events, by receiving and recording registration forms and fees, ordering supplies and services and performing other related duties.
  4. Maintains departmental files, records and databases. Enters information from source documents into databases and/or spreadsheets, compiling, printing and distributing reports, mailing labels and other information as needed.
  5. Monitors and maintains office equipment and supply inventory. Reorders supplies and requests equipment repair services. Receives and reconciles supply orders and invoices, identifying and resolving delays, billing errors or discrepancies.
  6. Prepares, routes and tracks administrative forms and documents. Routes materials for required authorizations and monitors receipt by final destination.
  7. Performs routine clerical duties, such as opening and sorting mail, delivering and retrieving patient records, photocopying materials and sorting, collating and distributing documents.
  8. Provides positive and effective customer service that supports departmental and hospital operations.

To qualify, you must have: 
  1. Work requires a high school level of educational development.  One year of administrative experience required.
  2. Work requires the analytical skills and judgment to interpret data and take the appropriate action in circumstances or situations vary.
  3. Work requires the ability to communicate effectively both orally and in writing and provide empathy in difficult interpersonal situations.
     
Please note: During a public health emergency, individuals in this role may be expected to take on additional duties to respond to organizational needs.

BCH offers competitive compensation and unmatched benefits.
 
Boston Children’s Hospital is an Equal Opportunity / Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Boston, Massachusetts

Boston Children's Hospital is a 404-bed comprehensive center for pediatric health care. As one of the largest pediatric medical centers in the United States, Boston Children's offers a complete range of health care services for children from birth through 21 years of age. (Our services can begin interventions at 15 weeks gestation and in some situations we also treat adults.)

We have approximately 25,000 inpatient admissions each year and our 200+ specialized clinical programs schedule 557,000 visits annually. Last year, the hospital performed more than 26,500 surgical procedures and 214,000 radiological examinations.

Our team of physicians and nurses has been recognized by a number of independent organizations for overall excellence, and we're proud to share some notable examples with you here.

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