Administrative Assistant II | University of Southern California (USC) - Military Veterans

at HERC - Southern California


The Department of Family Medicine in the Keck School of Medicine at USC is seeking an administrative assistant to join the Street Medicine divisionâ??s administration team. We are looking for a dynamic, organized, self-motivated individual. Duties include clerical and organizational support, including scheduling meetings and taking minutes and championing timely and accurate timecards in alignment with contract obligations. The Street Medicine program provides full-service primary care to the unsheltered homeless population. All care is delivered where patients reside including under bridges and on the streets of LA County. There is no fixed site clinic as clinical delivery is done via walking rounds with a pick-up truck and backpacks. With the vision that all unsheltered homeless in LA County have access to healthcare, the team is poised for a year of growth in the realm of clinical delivery, education/ workforce development, research and advocacy. Duties for this position may include: Administrative Assistance Assists Program Director & Clinical Administrator (& other faculty as assigned) with calendar.  Coordinates meetings for Street Medicine division (books space, sets up Zoom, prepares documents, orders food, reaches out to participants to organize, takes minutes, distributes action items, as needed). Distributes announcements to faculty, staff, etc. as needed. Coordinates clinical staff timesheets for various contracts. Provides administrative support to Street Medicine division (e.g., onboarding schedules, document and report drafts, PowerPoint, logistics and meetings for recruitment, coordinates evaluations) Support the day-to-day activities of and with the Street Medicine Clinical Administrator. Assists with Street Medicine contract and clinical compliance. Other duties as assigned by the Clinical Administrator. Financial Transactions Processes and logs Street Medicine administrative & clinical staff discretionary transactions. Processes and logs all other financial transactions for the Street Medicine division (e.g., business cards, supplies and services, reimbursements, travel arrangements, POs, deposits). Supports Clinical Administrator with billing processes. Special Programs Provides back-up to Program Director and Clinical Administrator for events. Required Applicant Documents: Resume/CV Cover Letter Please attach these documents during the application process. Minimum Education:  Bachelorâ??s degree Combined experience/education as substitute for minimum education Minimum Experience:  3 years Minimum Field of Expertise:  Specialized clerical and administrative experience Applicants may apply through the University of Southern California careers website at http://usc Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 3 yearsMinimum Field of Expertise: Secretarial or specialized clerical and administrative experience


Southern California HERC, established in 2003, is a non-profit organization composed of a diverse group of colleges and universities, and research, medical, and cultural institutions. Our institutions are committed to diversity, equity, and inclusion in the recruitment process and providing a work environment sensitive to work/life balance. We also understand that employment decisions often involve two careers and offer state of the art dual career resources and solutions. SoCal HERC includes members from the Central Coast, Los Angeles, Orange County, Inland Empire, and San Diego.

HERC is a gateway to more jobs in higher education and related fields than any other website. HERC provides job seekers with comprehensive and transparent access to job opportunities, daily job alerts, career advice news and webinars, dual career support, and regional multicultural resources to help with relocating to a new community.

SoCal HERC Member Institutions:

Antioch University, Azusa Pacific, University Cal Tech

CSU Fullerton, CSU Northridge,  CSU San Bernardino 

Cedars-Sinai Medical Center, Chapman University, Citrus College

Concordia University Irvine, Grossmont-Cuyamaca CCD, Kaiser Permanente School of Medicine 

Loyola Marymount University, MiraCosta Community College, Mount St. Mary’s University

North Orange County CCD, Occidental College,  Pacific Oaks College & Childrens School 

Point Loma Nazarene University, San Diego State University, Soka University of America

The Claremont Colleges, The Salk Institute for Biological Sciences, UC Path Center

UC Irvine, UCLA, UC Riverside

UCSD, University of Redlands, University of San Diego

University of Southern California, Vanguard University, Whittier College

While there are certainly wonderful opportunities to teach and conduct research at HERC campuses, of the 42,000 jobs on, over 24,000 (or 57%) are non-teaching positions. You will find jobs in healthcare, administration, software, information technology, finance, technical and trades, social work, student affairs, and much, much more.

Set up your job seeker account today at: