Administrative Assistant/Development | University of Southern California (USC) - Military Veterans

at HERC - Southern California

Los Angeles, California

Administrative Assistant/Development Office Duties 1.    Answer development office main line and provide customer service to all callers 2.    Manage the development office voicemail including returning phone calls and forwarding voicemails when necessary 3.    Assist Chief Development Officer with travel and expenses 4.    Oversee athletics development office equipment including scheduling maintenance and working with IT department when necessary 5.    Manage office supply and stationery ordering  6.    Manage budgets for office supplies and stationery with supervisor 7.    Responsible for maintaining communal spaces in a professional manner â?? ie, kitchen/supply room, reception area and student worker area 8.    Receives incoming mail, organizes bulk mailing projects in coordination with Mailing Services, sends FedEx packages.  Student Workers 1.    Manage the hiring process for new student workers 2.    Confirm and manage work schedules 3.    Liaison between athletics human resources contact and student workers 4.    Communicate necessary athletics announcements to the student workers Development 1.    Become proficient in PacFund, athletics database, and Sales Force, university database, to assist donors and staff.  2.    Assist with various projects including assist processing payments, mailing project, assist with event reservations 3.    Process ticket payments for Football and Basketball   Minimum Education: Associate's degree, Combined experience/education as substitute for minimum educationMinimum Experience: 2 yearsMinimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.

Los Angeles, California

Southern California HERC, established in 2003, is a non-profit organization composed of a diverse group of colleges and universities, and research, medical, and cultural institutions. Our institutions are committed to diversity, equity, and inclusion in the recruitment process and providing a work environment sensitive to work/life balance. We also understand that employment decisions often involve two careers and offer state of the art dual career resources and solutions. SoCal HERC includes members from the Central Coast, Los Angeles, Orange County, Inland Empire, and San Diego.

HERC is a gateway to more jobs in higher education and related fields than any other website. HERC provides job seekers with comprehensive and transparent access to job opportunities, daily job alerts, career advice news and webinars, dual career support, and regional multicultural resources to help with relocating to a new community.

SoCal HERC Member Institutions:

Antioch University, Azusa Pacific, University Cal Tech

CSU Fullerton, CSU Northridge,  CSU San Bernardino 

Cedars-Sinai Medical Center, Chapman University, Citrus College

Concordia University Irvine, Grossmont-Cuyamaca CCD, Kaiser Permanente School of Medicine 

Loyola Marymount University, MiraCosta Community College, Mount St. Mary’s University

North Orange County CCD, Occidental College,  Pacific Oaks College & Childrens School 

Point Loma Nazarene University, San Diego State University, Soka University of America

The Claremont Colleges, The Salk Institute for Biological Sciences, UC Path Center

UC Irvine, UCLA, UC Riverside

UCSD, University of Redlands, University of San Diego

University of Southern California, Vanguard University, Whittier College

While there are certainly wonderful opportunities to teach and conduct research at HERC campuses, of the 42,000 jobs on, over 24,000 (or 57%) are non-teaching positions. You will find jobs in healthcare, administration, software, information technology, finance, technical and trades, social work, student affairs, and much, much more.

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