Downers Grove, Illinois

As a valued Univar Solutions employee, you understand that we are more than a distribution company – we’re a leading, global partner dedicated to improving quality of life for our customers through the products, expertise, and relationships that serve the world’s most essential industries.

 

Creating great chemistry is not just about the innovative products and services we safely deliver to customers around the world. It also takes people – people like you – and today, our worldwide team of more than 10,000 employees is helping build a company where the best people want to work. We’re thrilled that you are exploring opportunities where your actions will make a positive difference every day.  We look forward to building a strong future together.

 

Responsible for centrally managing records management policies and programs to ensure availability, organization and disposal of information assets. Provides assistance with strategic direction, tactical operations, and implementation projects to align with business priorities and overall enterprise wide strategies. Works cross functionally with Privacy Counsel to assist in protecting confidential information by assisting in developing enterprise privacy policies and standards and help manage their governance. Inventory, monitor and develop policies related to active records systems, inactive records systems, policies and procedures, records inventory management and records retention and disposal initiatives. Provide input into cross-functional areas throughout the business that affect the recorded information of the organization. Provide support to assure that business functions are provided with the awareness necessary to fully support the companies’ records management policies.

 

Key Requirements:

  • Coordinates the implementation and ongoing refinement of the Company’s records management strategy and associated policies.
  • Works jointly with IT for management and categorization of electronic records through O365 and implement an initiative for company-wide adoption
  • Coordinates with Records Coordinators for Records and Information Management program audits
  • Implement process whereby each facility and office site have awareness of any changes to the policy and retention schedule
  • Ensure each site participates in retention and disposal of records
  • Collaborates with offsite storage vendors and records owners to inventory, categorize and organize our offsite records and make determination of most cost-effective method of disposal and digitization
  • Ongoing maintenance of vendor accounts
  • Collaborates with Communications for frequent communication and educational materials related to Records and Information Management program
  • Works with the Legal Team to coordinates litigation hold processes, including management and release of such holds and management of released records
  • Devise training material related to Records and Information Management available to all employees as well as targeted to Records Coordinators
  • Performs other related duties as required or requested.


Education:

  • BA or BS required.


Specialized Knowledge/Skills:

  • 2+ years professional experience including relevant privacy and records management experience, preferably in a global environment
  • In-depth experience with and knowledge of Office 365
  • Track record of success in managing multiple complex projects simultaneously
  • Demonstrated ability to collect and analyze complex data, evaluate information and systems, and draw logical conclusions
  • Good people skills and ability to communicate clearly
  • Detail oriented by nature
  • Ability to work independently, self-motivated, produce quality work, execute on projects in a fast-paced environment
  • Committed to be a team player with a positive can-do attitude
  • Work closely with manager and willing to follow direction

 

Univar Solutions is an equal opportunity employer.  All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, gender identity, religion, national origin, age, disability, veteran status, or other protected classification.

 

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Downers Grove, Illinois

Univar Solutions (NYSE: UNVR) is a leading global chemical and ingredient distributor and provider of value added services to customers across a wide range of industries. With a vast supplier network, deep market and regulatory knowledge, world-class formulation and recipe development, unparalleled logistics know-how, and industry-leading digital tools, Univar Solutions is a committed ally to customers and suppliers, helping them anticipate, navigate, and leverage meaningful growth opportunities.

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