Edwardsville, Illinois

The Student Financial Aid office at SIUE is seeking a full-time Payroll Specialist III.  The selected candidate will initiate payroll records which drive the bi-weekly student payroll.  The Specialist will act as a liaison to the Payroll department in the Office of Human Resources and other outside agencies as well as aid students regarding eligibility (student employment and Federal Work Study) and various other payroll related issues. Duties will include: -Create and maintain data in the Banner system including code and maintain student personnel data? review, process, interpret, and maintain proper documentation for additions, changes or deletions to data base? verify and update data? and purge records annually. -Prepare and distribute the annual student payroll schedule. -Assist in development of payroll processes, maintain written procedures, evaluate current procedures with supervisor, and recommend changes as needed. -Provide statistical data and reports as needed and maintain ledgers for fiscal officer. -Serve as department resource person on inquiries related to employment and payroll (policies and procedures, payroll system, pay rates, hiring and termination procedures, etc.).

Additionally, the Payroll Specialist III will provide general and technical support for the student employment program and the Financial Aid Office.  Further duties and goals may be assigned in support of the department’s needs and goals.

This position is a current civil service vacancy at Southern Illinois University Edwardsville and will close to applicants at end of business day, 11:59 pm CST, on the posting end date.  Full-time SIUE employees receive an excellent array of benefits that include medical, dental and life insurance; tuition waivers; financial savings plans; vacation and sick leave; generous holiday/administrative closure days; and pension plan.

To Apply for this Vacancy: Click the “Apply for Position” button at the top of the job description page.  This will prompt you to access your existing HireTouch account  or  create a new account, only create a new account if you have NEVER done so previously.  After logging in or completing your new profile, you can then complete the required SIUE application documents for each individual position. Please be sure to complete updated 2020 forms that are attached to the job located under your Applicant Profile box.

Applicants  must  submit an updated and  complete  Civil Service Application, which must include complete employment history, through HireTouch.  If you do not possess any employment history, you must indicate this within the employment history section of the application. Your application should reflect all relevant skills and experience related to the minimum qualifications listed for this position.  While a resume may be submitted with the application, data for each employer must be listed on this application form. (The words "See Resume" may only be used as a substitute in the section entitled "Specific Duties Performed".)   If the application is incomplete you will not be considered for the position as our office will be unable to evaluate your application to determine if you possess the required minimum qualifications.  

If qualifying by education or to qualify for a required educational prerequisite, you must submit your transcripts, including those for SIUE, at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application. For additional information, please visit:  Eligibility Criteria and Point Allocation  and  Proof of Eligibility .   Please submit any other licenses or certifications related to the position at the time of application.

Applicants will be subject to a background check and/or drug screening prior to an offer of employment.  Some positions are represented by a union and may require union dues.

PLEASE NOTE: For all Civil Service positions, Illinois residency is required within 180 calendar days of the start date for the designated position.

Southern Illinois University Edwardsville nurtures an open, respectful, and welcoming climate that facilitates learning and work. SIUE is committed to education that explores the historic significance of diversity in order to understand the present and to better enable our community to engage the future. Integral to this commitment, Southern Illinois University Edwardsville strives for a student body and a workforce that is both diverse and inclusive.  https://www.siue.edu/about/mission-goals-plans/diversity.shtml

For more information, please visit the Office of Human Resources website at  www.siue.edu/human-resources  or call Civil Service Testing at 618-650-2190. -Four (4) years of work experience performing payroll related duties.


-105 semester hours of college or university coursework with a MINIMUM of 18 semester hours in a related business curriculum (such as accounting, business administration, finance, economics, or management sciences).


-Two (2) years of vocational training in a related business curriculum (such as accounting, business administration, finance, economics, or management sciences) AND two (2) years of work experience performing payroll related duties.


-Any combination of training and experience as noted above totaling four years. 

*View related experience and duties  at:   https://www.sucss.illinois.gov/pages/classspec/ViewSeries.aspx?tblCS_SeriesID=130