Seattle, Washington

Summary Due to the Pandemic, and individual states with different phases of reopening, the selectee’s report date to the official duty station/facility may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is safe to relocate. Responsibilities E-Band: Provides administrative support to supervisors, managers, and other employees in managing the office’s administrative functions; which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurements, and overall office management.Performs a variety of administrative tasks in implementing the office’s administrative programs, policies, and procedures. Assignments may include general office administration; prepare and manage documents; compile, track, and analyze information; enter and track budget expenditures; purchase and inventory; establish, organize and manage files and records; provide computer assistance; schedule meetings; prepare correspondence; manage time and attendance; provide written or oral explanations of administrative policies; assist with the implementation of new office policies and systems; maintain calendars and travel records and arrangements.Compiles and consolidates information, and prepares reports for assigned programs. Has a broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizational unit.Assists with various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., under the general direction of a higher level or more experienced employee. Assists in preparing administrative directives or revisions needed to implement recommendations.Collects program information from FAA personnel and enters it into information systems. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Gathers data, reconciles transactions, and identifies and resolves discrepancies.Prepares travel orders, including cost estimates for training assignments and permanent change of station actions.Reviews travel vouchers for administrative and procedural compliance, including proper cost accounting codes and statistical accuracy.Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests for equipment and other items to ensure local purchases, depot orders, etc. are conducted according to policy. Ensures justifications of requested items meet criteria for expenditures. Maintains an orderly supply room and distributes supplies.Ensures effective management of assigned agency property via the Automated Inventory Tracking System (AITS) Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations.Assists in the preparations of budget estimates, justification statements, and budget execution plans. Coordinates the distribution of allotments and tracks the availability of budgetary funds for program purposes. Modifies and maintains automated systems for tracking obligations and expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy of technical treatment and format, mathematical accuracy, and conformance with budget policy and guidance.Uses a wide variety of computer programs and software applications, including CASTLE, eLMS, and E2-Travel.Utilizes a variety of financial applications such as DELPHI, PRISM, etc., as well as Excel to analyze, trouble shoot and problem solve.Work is reviewed frequently at major stages of assigned tasks and at completion to ensure timeliness and alignment with requirements of projects and/or work activities. Work is typically supporting the work of other employees and contribute to the activities of the organization unit and major subdivision.F-Band: Incumbent performs the same duties, but with less frequent supervision. Requirements Conditions of Employment We are not accepting applications from noncitizens. Qualifications To qualify for this position at the FV-E level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-D, FG/GS-3-6 level. Examples of specialized experience include: Experience in the performance basic and routine tasks in support of administrative program; utilizing automated systems to maintain data; and supporting the office in scheduling meetings; typing correspondence; providing standard information on administrative policies, personal property and travel administration.To qualify for this position at the FV-F level, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-E, FG/GS-7/8 level. Examples of specialized experience include: Planning and managing the office's daily administrative functions; maintaining automated systems to record, reconcile, validate, and track data; maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, and travel administration.Applicants should include examples of specialized experience in their work history.Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.NOTE: Selection may be made at the FV-E or FV-F level. Education There are no educational requirements for this position. Additional Information We may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies. U.S. Department of Transportation strives to ensure that equity, transparency, accountability, collaboration, and communication permeate all that we do for the betterment of the Department, the traveling public, and our nation. As such, DOT values a highly diverse workforce of persons who promote a culture of belonging by respecting the personal dignity and worth of each individual and fostering a positive environment where all feel safe and welcome. If these commitments coincide with your personal ideals and professional aspirations, please consider joining the DOT family.As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA. In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include work history that describes specific examples on how you meet the answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability.Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate. Your answers may be adjusted by a Human Resource Specialist as appropriate. Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the KSA listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.This is a bargaining unit position.Links to Important Information: Locality Pay , COLA

Seattle, Washington

A Workforce United under Safer Skies

The Federal Aviation Administration (FAA) is the organization responsible for managing our nation's busy skies. With more than a million domestic passengers and countless tons of cargo in the air every day, our mission is a far-reaching and critical one. Our nationwide workforce is dedicated to providing the American public with the safest, most efficient and environmentally responsible civil aviation systems and airspace possible.

The FAA carries a huge responsibility – from directing air traffic in and around the nation and helping ensure protection of the public during space launches, to airport safety and inspections, and standards for airport design, construction, and operation; regulating flight inspection standards and advancing satellite and navigation technology, to developing and maintaining the Next Generation Air Transportation System (NextGen).

To accomplish all this and more, the FAA relies on the talents of a diverse group of aviation, technical and business professionals to perform a variety of hands-on functions that keep air travel moving freely and safely.

Similar jobs