Graduate Program Coordinator - Biomedical Engineering - 52041 | Washington University in St. Louis - Military Veterans

at Herc - Missouri

St. Louis, Missouri

EOE Statement: Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. Required Qualifications: High school diploma or equivalent high school certification and two years of administrative experience working in a fast-paced and varied environment. Previous office experience. Computer proficiency in applications, including Word and Excel. Preferred Qualifications: Associate degree. Three years of administrative experience. Experience in higher education and working with international students, faculty, and a highly multidisciplinary team of students and mentors. Experience working across multiple schools within a University setting highly desirable. Working knowledge of University procedures, SIS, FIS, WUCRSL and graduate admission procedures. Knowledge of degree requirements for all BME degrees. Familiarization with INS regulations for visa purposes. Working knowledge with spreadsheets, word documents and marketing materials. Ability to organize multiple tasks and frequent deadlines in parallel and to work independently, excellent oral and written communication particularly in working with students, and critical thinking skills. High level of discretion and understanding of the handling of private information. Ability to work under pressure, with short deadlines. Attention to detail. Ability to work effectively with individuals from a variety of backgrounds and various levels of education. Essential Functions: POSITION SUMMARY: The Graduate Program Coordinator provides support to the Director of Doctoral Studies (DDS) and all faculty members and graduate students in the areas of research and academic endeavors. This position is responsible for coordination of all Ph.D. programs in BME and is expected to work collaboratively with the Masters’ Degree Program Coordinator and Director of Graduate Studies in BME, as well as the staff supporting graduate education in the McKelvey School of Engineering. PRIMARY DUTIES AND RESPONSIBILITIES: Coordinate/Manage Graduate Student Programs in BME: Provide support for Graduate Seminar Series. Arrange travel and itinerary development for approximately three non-local seminar speakers per month. Arrange room bookings and A/V needs. Coordinate postings on website and social media. Arrange reimbursements for all speakers. Coordinate seminar credit and collection of identifying reports from participating students. Provide support for the mentored teaching experience. Assign and notify students of teaching workshop dates. Assign students to courses as assistant to instructor for fall and spring semesters. Collect paperwork at completion of MTE/ATI assignment. Provide support for the director of doctoral studies (DDS) and the doctoral affairs committee (DAC) by attending meetings, create agendas and take minutes. Track affiliate faculty applications and assemble in shared drive for review by the DAC. Track renewals of affiliate faculty appointments and create letters as needed. Accept submission of course petitions for review by the DAC. Update graduate handbook as policies change. Provide support for the BME doctoral council (BMEDC). Attend meetings as a representative of the department. Support social and networking events for BMEDC and student body including retreat, professional development events, poster events for department centers, BME day. Support pre-award fellowship applications with supporting material from the department. Track awards and honors received by students at conferences. Work with students for reimbursement of student travel. Facilitate the recruitment of new students to the Ph.D. program in BME: Work with current faculty to determine desired skills and strengths of incoming Ph.D. students prior to recruitment. Support Director of Doctoral Studies in compiling, reviewing and evaluating prospective graduate student applicants. Coordinate and schedule applicant review day with primary and affiliate faculty across Medical School and Danforth campuses. Coordinate graduate student recruiting weekend when prospective graduate students visit campus, working with Director of Doctoral Studies, Graduate Programs Director and Administrative Assistant II. This includes scheduling of interviews between prospective students and faculty, transporting students amongst campuses to meet with faculty, coordinating team of current students to support visit. Distribute and collect visit evaluations. Post visit surveys. Attend national conferences to support recruiting. Participate in other conferences as needed. Develop programs and materials to advertise BME Ph.D. programs at Washington University locally and nationally as needed. Reporting and Administrative Support: Compile reports on student awards and trainee-ships in BME, and coordinating with the Dean’s office as needed, for all units to support competitive and non-competitive grant renewals. Prepare surveys of student and mentor metrics as requested (NSF, Dean’s Office, others) and submitting data in a timely fashion. Support and assist Graduate Program Director in recruiting, orientation, and academic celebration opportunities as needed. Perform other duties as assigned. Salary Range: The hiring range for this position is $17.48 - $22.29 per hour. Pre-Employment Screening: All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. Current employees applying for a new position within the university may be subject to this requirement. The screenings will include a criminal background check and, as applicable for the position, other background checks, drug screen, employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening. Benefits: This position is eligible for full-time benefits.  Please click the following link to view a summary of benefits:   https://wustl.box.com/s/8wkhs25yssf0775x9d6nd6vqa7obpth7 . Job Type/Schedule: This position is full-time and works approximately 37.5 hours per week.  Department Name/Job Location: This position is in the Department of Biomedical Engineering.  This position is for the Danforth Campus.  May require travel between Danforth and Medical School campuses. Internal Applicant Instruction: Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account.  If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor.  To attach these documents, go to:  My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.